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Mandatory
Pre-Solicitation Conference
RFP NO. 13-534-018
Property & Liability Insurance Broker Services
Response Due Date: March 7, 2013No later than 2:00 p.m., ET
NOTICE TO ALL ATTENDEES: This meeting will be recorded
(Rev 2-18-13)
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Cone of Silence
The cone of silence began with theadvertisement of this Solicitation and will endupon selection of the successful Respondent by
the Board.
All inquiries/communications regarding RFPmust be submitted to
Twebb@TampaAirport.com. Exceptions:
DBE Program Manager
Legal Affairs
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Welcome
Introductions
Information on Authoritys website
o
Attendance sheetso Slide presentation
o A copy of the Authoritys 12 month PlannedProcurements Report
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Proposal Response Form & Instructions
Background
Scope
Schedule Minimum Qualifications
Evaluation Criteria
Payments
Term
Common Mistakes
Questions
Agenda
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Appendix AProposal Response
Includes detailed instructions and the formyou must complete and submit as yourproposal response.
Microsoft Wordform is available fordownload on the Authoritys website.
Do not alter or re-create form.
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Section 1.0Background
Respondents, their agents andrepresentatives must not contact insurance
markets on behalf of the Authority prior to theaward of an Agreement.
A Respondent who contacts insurance
markets prior to award will be immediatelydisqualified from consideration.
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Section 1.0 Background
Insurance coverages include:
Liability - for airport owners/operators general; excess; businessautomobile; public officials including employment practices;liability terrorism; fuel tanks pollution & remediation; and law
enforcement. Property - which includes insurances for fire and allied risk;
windstorm; hurricane; flood; equipment; and inland marine,including fine arts, commercial crime, and property terrorism.
Willis of Florida Inc. is current property insurance broker. MarshUSA Inc. is current liability insurance broker. The firms will continueto service the current placed coverages through September 30,2013.
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Section 2.0Scope of Services
Selected Respondent will: Design specifications for insurance program
Market program
Recommend alternatives to reduce costs
Request and analyze quotes for insurances
Attend September 5, 2013 Board meeting
Recommend coverages
Represent Authority in negotiations with insurers
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Section 2.0Scope of Services
Selected Respondent will:
Oversee and coordinate all relevantservices performed by insurers
Submit premiums on behalf of Authority
Oversee and coordinate all other related
services
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Section 3.0Solicitation Schedule
Question Deadline February 20, 2013,before 4:00 p.m., ET
Submit to twebb@TampaAirport.com
FINAL Addendum Posted February 22, 2013 Addenda will be posted at www.TampaAirport.com
Response Deadline March 7, 2013before 2:00 p.m., ET
Seal and label response per Appendix A Instructions
Min. Qualification Evals March 18, 2013 Administrative Offices Bldg Lobby B conf room
Technical Evals March 26, 2013March 27, 2013
Administrative Offices Bldg Lobby A conf room
Interviews April 9, 2013April 10, 2013
Administrative Offices Bldg Lobby A conf room
Final Technical Evaluations April 11, 2013 Administrative Offices Bldg Lobby A conf room
Selection & Award by Board J une 6, 2013 Main Terminal Board Room
mailto:twebb@TampaAirport.comhttp://www.tampaairport.com/http://www.tampaairport.com/mailto:twebb@TampaAirport.com7/30/2019 Penilaian Presentation
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Section 4.0Minimum Qualifications
Respondents must be registered with theFlorida Division of Corporations (FDOC) and
be authorized to do business in Florida.1. Register with the Florida Department ofState, Division of Corporations (FDOC)(www.sunbiz.org).
2. Submit your response using the companysfull legal name as listed with the FDOCincluding any dba.
http://www.sunbiz.org/http://www.sunbiz.org/7/30/2019 Penilaian Presentation
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Section 4.0Minimum Qualifications
Respondents must be registered as asupplier with the Authority:
http://www.TampaAirport.com
Firms must log-in and update or confirm their supplier record informationeach year to remain in Active status in the Supplier database.
http://www.tampaairport.com/http://www.tampaairport.com/7/30/2019 Penilaian Presentation
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Section 4.0Minimum Qualifications
Respondent must not be listed on theFlorida Department of Management
Services, Convicted Vendor Listhttp://dms.myflorida.com
http://dms.myflorida.com/http://dms.myflorida.com/7/30/2019 Penilaian Presentation
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Section 4.0Minimum Qualifications
Respondents on the State Board ofAdministration Scrutinized List of ProhibitedCompanies are ineligible for, and may not
bid on, submit a proposal for, or enter into orrenew a contract with an agency or localgovernmental entity for goods or services of
$1 million or more. This includessubcontractors.www.sbafla.com/fsb/Home/ProtectingFloridasInvestmentAct/tabid/751/Default.aspx)
http://www.sbafla.com/fsb/Home/ProtectingFloridasInvestmentAct/tabid/751/Default.aspxhttp://www.sbafla.com/fsb/Home/ProtectingFloridasInvestmentAct/tabid/751/Default.aspxhttp://www.sbafla.com/fsb/Home/ProtectingFloridasInvestmentAct/tabid/751/Default.aspxhttp://www.sbafla.com/fsb/Home/ProtectingFloridasInvestmentAct/tabid/751/Default.aspx7/30/2019 Penilaian Presentation
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Section 4.0Minimum Qualifications
Respondent must attend the mandatorypre-solicitation conference.
Respondent must have a current, activeType 20-05 Resident Agency Registration
issued by the State of Florida.
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Section 4.0Minimum Qualifications
Property insurance broker services
Respondent (firm) has acted as a broker placing propertyinsurance for an airport or other governmental entity with atotal insured value at risk in excess of $250 million withinthe most recent five years since March 1, 2008.
AND / OR
Liability insurance broker services
Respondent (firm) has acted as a broker placing liabilityinsurance for a U.S. airport with a minimum of 10 millionannual passengers within the most recent five years sinceMarch 1, 2008.
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Section 4.0Minimum Qualifications
Account Manager
Has been in the business of providing insurancebrokering services for a minimum of the past fiveyears since March 1, 2008.
Has a current, active Type 2-20 Resident GeneralLines License (Property, Casualty, Surety, Marine,
Health and Miscellaneous Lines) issued by the Stateof Florida.
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Section 5.0Evaluation Criteria
Criteria Score
Respondents Overall Experience & Background 0-15
Account Managers Overall Experience & Background 0-25
Service Teams Experience and Background 0-10
Services, Approach, and Capacity 0-20
Fees 0-15
Interviews* 0-15
Total Possible Score 100
*If interviews are not conducted no points will be given for this criteria.
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Section 6.0Payments
Annual, all inclusive, flat fee - paid in 4 equalquarterly installments.
First invoice (first installment) submitted noearlier than October 1, 2013 to cover periodfrom J une 6, 2013 through December 31, 2013.
Thereafter, invoices are submitted every 3
month period. Selected Respondent is prohibited from
accepting payment from any sources other thanthe fixed fee paid by the Authority for placing the
Authoritys coverage.
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Section 7.0Term
Three Years
J une 6, 2013 through September 30, 2016with one, two-year renewal option at
Authoritys discretion.
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Mistakes That CouldCost You!
Delivering the proposal after the deadlineor outside of business hours (8:30 a.m.
5:00 p.m.). Assuming the Authority will not check
information provided.
Failing to provide the informationrequested for the MinimumQualifications.
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Mistakes That CouldCost You!
Assuming the Authority will know what youintended.
Not raising questions regarding minimumspecifications or Agreement provisions priorto the deadline for questions.
Including exclusions or modifications in yourresponse. Questions regarding terms and conditions of theSolicitation or Agreement must be submitted prior to the deadline.
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Mistakes That CouldCost You!
The Proposal Response Form is not complete orhas been altered.
Cutting and pasting without editing.
Providing information that is not legible, toosmall or blurry.
Failing to register as a supplier with the
Authority. Failing to acknowledge addenda.
Failing to sign the response.
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Cone of Silence
The cone of silence began with theadvertisement of this Solicitation and will endupon selection and award by the Board.
All inquiries/communications regarding RFPmust be submitted to
TWebb@TampaAirport.com.
Exceptions: DBE Program Manager
Legal Affairs
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General Questions
1. What is the current broker compensation for the respective Property
and Liability programs?
Answer: Willis of Florida is annually paid $35,000 for property and MarshUSA is annually paid $55,000 for liability broker services.
2. Will the Authority consider extending the deadline for submitting
responses?Answer: The Authority must have a contract in place by June 6, 2013 inorder to accommodate the September 30, 2013 renewals. The submissiondeadline will remain on March 7, 2013 as stated in the RFP.
3. Can firms obtain copies of the Authoritys current policies and loss
summary information?
Answer: Current policies and loss information will be posted to theAuthoritys website by the date for the final addendum for download byRespondents.
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Questions
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