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F r o m : "McGregor, Marnie" <[email protected]>

To : " B a ll e m , P e n ny " < P e nn y . Ba l l e m@ v a nc o u ve r. ca >

D a t e : 1 1/ 15 /2 01 4 7 :0 0: 35 PM

S u b j e c t : C ur re nt D ra ft M es sa ge s o n P ol l C lo si ng T im es /P ot en ti al E xt en si on s

s. 13(1)

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To : M e d i a < C i t y .M e d i a@ v a nc o u ve r. c a>

D a t e : 1 1/ 16 /2 01 4 1 2: 08 :0 0 A M

S u b j e c t : E l ec t io n D a y M e di a Re p or t - N o ve m be r 15 , 20 1 4

Follow-up Media Calls November 14

Bob Weiers- CBC News Toronto - Election Results

Media outlet asking for confirmation that the online results will include a concurrent tally of the

number of Voting Divisions Reporting similar to as was done in 2011?

Yes the online results will show a tally of the number of voting locations reporting results.

Unofficial results of the 2014 Vancouver Municipal Election will begin to appear on the City of

Vancouver’s website vancouver.ca/election-results after the close of voting on November 15,

2014 so media and the public can track the results. The website will show the ballot counts for

all candidates, for a total of 27 elected positions as Mayor, City Council, Park Board and School

Board, as well as voting on questions about the 2015-2018 Capital Plan. The results will be ableto be categorized and filtered by elected position as well as by voting location. The final,

official, election results will be announced by the Chief Election official no later than November

1 9, 2 01 4.

Renee Bernard- News1130 Radio – Election Day Rules

Reporter asking for an interview with Janice MacKenzie about the rules governing election day

for signs, campaigning, providing rides to polls etc.

Declined interview as the Chief Election Officer has an election to prepare for. Provided a copy

of the rules from Elections BC.

Media Calls November 15: Vancouver Municipal Election

Voter Location Cards

Bob Mackin – Vancouver Courier

Farrah Merali – CBC - News

Reporters following up on a complaint from a voters about the voting location card locations

not the nearest locations and wanted to know if this was a mistake or intentional, as result of

the supplier or Canada Post.

Statement provided from Janice MacKenzie, Chief Election Officer. A concern about the City of

Vancouver Voter Location Card addresses was brought to the Election Office’s attention

yesterday. To date we have only had two enquiries about this. The Voting Location Cards were

prepared with a supplier that provides Voter Information cards for municipalities across the

country, including Vancouver. These cards were prepared using City voting locations, residential

building addresses and Canada Post postal codes to determine voting locations near the

residential address on the card - the word “near” was used on purpose recognizing that in some

instances, there may be some locations closer to the address.

The City has provided voters with multiple opportunities to find the most convenient voting

location for them on Saturday November 15 - the website, the Voter Guide, the VoterInformation card and by calling 3-1-1. On Election Day today, November 15, 2014, there is

extensive geographic coverage of the entire city with nearly 120 voting places, including at

community and cultural centres, churches, the Vancouver Art Gallery, Oakridge and

International Village Malls. We have seen tremendous pick-up with people taking advantage of

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the additional advance voting opportunities, as well as use of the election planner tool on the

City’s website.

Jennifer Saltman- Province – Voter Turnout

Reporter asking for an interview with Janice MacKenzie about the voter turnout for today,

line-ups, the advance polls and what that means for this year’s numbers.

Declined interview as the Chief Election Officer has an election to run. Provided a copy of the

November 14 information bulletin about advance voting and with more voting opportunitiesthan ever before, and the introduction of the digital plan-your-vote tool, the City hopes that

more people than ever take the time to cast their vote, and help shape Vancouver’s future. We

see that there are a lot of people voting across the city and we are making sure that everyone

knows that there are almost 120 voting locations so they can go to another nearby location

rather than waiting in line line-up. The City won’t be releasing any numbers on turn-out until

the polls close.

Farrah Merali- CBC News- Voting Machine Issue at Brittania Secondary Location

Reporter hearing reports of a problem with an electronic voting machine at Brittannia

S e co n d a r y S ch o o lElection Office staff investigating the issue and will provide updates on it being fixed as soon as

possible. It was a simple matter of a ballot being jammed. When that happens the election

official pulls the tabulator slightly forward to enable the ballot to drop in the ballot box and

then puts the tabulator back in place. The ballot can become jammed because of the way the

ballot was inserted into the tabulator (e.g. pushed in fast or entered on an angle, etc).

Jennifer Saltman- Province – Voting Tent at Hastings and Columbia

Reporter notified City about a post on Reddit about a tent at Hastings and Columbia paying

people to vote. The group claims to have no political affiliation. Has the Chief Election Officerbeen notified and is she looking into this issue?

Yes this issue has been reported to the Election Office and as with all complaints they will look

into it.

Frances Bula- Vancouver Magazine- Early Voting Results

Reporter asking for any numbers on how many votes so far, by 2 or 3 in the afternoon.

The City won’t be releasing any election results or turnout numbers until the polls close and

counting has been done tonight.

Ballot ShortagesTiffany Crawford- Vancouver Sun

Stephanie Mercier- CBC News

Emily Jackson- Metro News

Bhinder Sajan – CBC News

Bob Mackin- Vancouver Courier

Reporters hearing about voting locations across the City running out of ballots and having to

restock. How long did people have to wait?

There were only 4 voting places that ran out of ballots this afternoon - Britannia, Oakridge,

Kilarney and Hastings, between 15 and 45 minutes. Election staff are monitoring supplies ateach voting location and ballots are being directed to locations where demand is higher. There

are plenty of ballots left across the city and all ballots have been restocked at the polls that

were running low.

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The 2014 Municipal Election in the City of Vancouver has had a very significant turnout in

voters. We have received a number of questions in regard to the closing of polls. The Vancouver

Charter and the City Election By-law governs these procedures. The Vancouver Charter provides

that at the close of polls (8pm) everyone that is in line either inside or outside the voting

station will be permitted to vote. The poll will close when the last person has voted, no matter

how long that takes.

The Chief Election Officer reviews all polls to assess whether there has been any adjournment(interruption) of voting. In four voting stations today where there was a very heavy turnout,

there was a short period of time during which voters had to wait for ballots to be restocked.

The Chief Election Officer has authority to extend the voting period if there has been an

adjournment of proceedings at any voting place. In this situation, the short adjournment will be

associated with a delayed closure of 4 out of 117 polls to compensate for the adjournment.

As a result the Chief Election Officer has directed that Killarney Community Centre will remain

open a further 15 minutes to 8:15 pm, Britannia Community Centre and Oakridge Centre voting

stations will remain open a further 30 minutes to 8:30pm, and Hastings Elementary Community

School will remain open a further 45 minutes to 8:45 pm.

This will delay the communication of early unofficial results as counting of ballots cannot occur

until all the polls close.

O t h e r C a l l s

Rumina Daya - Global TV - Safety at BC Place

Reporter wanted to know if the railing at BC Place is up to City bylaws following anotherinstance of a dog jumping to its death.

There are several requirements for guardrails under the Building Code, height is just one of

them. There are also requirements about “climb-ability” of guard rails and also the spacing of

any vertical members so as to not allow people or things to fall through them. Property Owners

are responsible for the guard rails and other conditions on their property. We will inspect for

compliance if a property owner obtains a permit for construction or if we become aware of an

unsafe condition. However, Terry Fox Plaza is provincially owned, and the Provincial

Government is not required to obtain City of Vancouver permits or adhere to our by-laws.

No Parks Calls

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To : "Pabillano, Jhenifer" <[email protected]>

" A d co c k , J e s si e " < J e ss i e . Ad c o ck @ v an c o uv e r. ca >

" H e al y , T a d hg " < T a dh g . H ea l y @v a n co u v er. c a >

"Postma, Tobin" <[email protected]>

D a t e : 1 1/ 15 /2 01 4 7 :0 4: 28 PM

S u b j e c t : F W: C ur r en t D ra ft M es sa ge s o n P ol l C lo si ng T im es /P ot en ti al E xt en si on s

From: McGregor, Marnie

Sent: S at ur da y, N ov em be r 1 5, 2 01 4 7 :0 3 P M

To: Ballem, Penny ([email protected]); Connell, Francie

Cc: MacKenzie, Janice

Subject: R E : C u r r e n t D r a f t M e s s a g e s o n P o l l C l o s i n g T i m e s / P o t e n t i a l E x t e n s i o n s

Importance: High

Thanks.

From: McGregor, Marnie

Sent: S at ur da y, N ov em be r 1 5, 2 01 4 7 :0 1 P M

To: Ballem, Penny ( [email protected])

Cc: Connell, Francie; MacKenzie, Janice

Subject: Current Draft Messages on Poll Closing Times/Potential Extensions

Importance: High

s. 13(1)

s. 13(1)

s. 13(1)

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From: "Ballem, Penny" <[email protected]>

To: "McGregor, Marnie" <[email protected]>

"MacKenzie, Janice" <[email protected]>

"Connell, Francie" <[email protected]>

"Pabillano, Jhenifer" <[email protected]>

"Adcock, Jessie" <[email protected]>

"Healy, Tadhg" <[email protected]>

"Postma, Tobin" <[email protected]>

Date: 11/15/2014 7:46:20 PM

Subject: Re: Information Bulletin: City of Vancouver Municipal Election Voting Location Hour Extensions

Well done all

From: M c Gr e go r , M a r ni e

Sent: S atu rday, N ove m be r 15, 2014 07: 42 PM

To: B al le m, P en ny ; M a cK en zi e, J an ic e; C on ne ll , F r an ci e; P a bi ll an o, J he ni f er ; A d co ck , J es s ie ; H ea l y, T a dh g; P os t ma , T ob in

Subject: F W: I nf o rm at i on B ul le t in : C it y o f V a nc o uv er M u ni c ip a l E le c ti on V ot i ng L oc a ti o n H ou r E xt e ns i on s

M e di a i n fo r ma t io n b ul l et i n s e nt o u t a n d t w ee t s g o in g o u t m o me n ta r il y .

W e w il l b e n ot if y in g a ll l oc al a nd n at io na l m ed ia o ut l et b ur ea us a bo ut t he r es ul ts t i mi ng d el ay .

From: Ci ty of Van cou ve r Com m u n i cati on s Offi ce

Sent: S atu rday, N ove m be r 15, 2014 7: 41 PM

To: Ci ty of Van cou ve r Com m u n i cati on s Offi ce

Subject: I nf o rm a ti on B ul le t in : C i ty o f V a nc ou ve r M un ic ip a l E le c ti on V ot i ng L oc a ti on H ou r E xt e ns io ns

C it y o f V an c ou ve r

I nformation Bu lletin

November 15, 2014

V ot in g h ou rs e xt en de d a t 4 o ut o f 1 17 v ot in g l oc at io ns

The 2014 Municipal Election in the City of Vancouver has had a very significant turnout in voters. We have received a number of

questions in regard to the closing of polls. The Vancouver Charter and the City Election By-law governs these procedures.

The Vancouver Charter provides that at the close of polls (8pm) everyone that is in line either inside or outside the voting station will

be permitted to vote. The poll will close when the last person has voted, no matter how long that takes.

The Chief Election Officer reviews all polls to assess whether there has been any adjournment (interruption) of voting. In four voting

stations today where there was a very heavy turnout, there was a short period of time during which voters had to wait for ballots to

be restocked. The Chief Election Officer has authority to extend the voting period if there has been an adjournment of proceedings

at any voting place.

In this situation, the short adjournment will be associated with a delayed closure of 4 out of 117 polls to compensate for the

adjournment.

As a result the Chief Election Officer has directed that Killarney Community Centre will remain open a further 15 minutes to 8:15

pm, Britannia Community Centre and Oakridge Centre voting stations will remain open a further 30 minutes to 8:30pm, and

Hastings Elementary Community School will remain open a further 45 minutes to 8:45 pm.

This will delay the communication of early unofficial results as counting of ballots cannot occur until all the polls close.

-30-

Media contact:

Corporate Communications

604.871.6336

[email protected]

Documents

2014-367 - res