OFFICE OF THE SUPERINTENDENT: CENTRAL JAIL NO.-2 TIHAR ...delhigovt.nic.in/upload/003-2008-00010.pdf · 7. Quantities of each item shown in Annexures are approx requirement and can

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No.F.6./CJ-2/FACTORY/2008/_________ DATED: __________, 2008

The Director, Information & Publicity Govt. of N.C.T. of Delhi Block No.-9, Old Secretariat, Delhi – 110 054 SUBJECT: PUBLICATION OF SHORT TERM TENDER NOTICE FOR MUSTARD

SEEDS, CHEMICAL & WEAVING UNIT ITEMS. Sir, Please find enclosed herewith a Tender Notice to be issued in Hindi & English editions for publication in -

1. ANY LEADING HINDI AND ENGLISH DAILIES, AT GOVT. RATES ON OR BEFORE ----------.OR ANY DATE EARLIER UNDER INTIMATION TO THEUNDERSIGNED:

2 INDIAN TRADE JOURNAL OF DIRECTOR GENERAL OF COMMERCIAL INTELLIGENCE & STATISTICS OF KOLKATA.

Bills on this account may be made in the name of the Superintendent, Central Jail No.2, Tihar, New Delhi and sent to this office for clearance of payment.

Yours Faithfully,

VIVEK KUMAR TRIPATHI SUPERINTENDENT

Central Jail No. 2, Tihar, New Delhi

Enclosure: as above Copy to:

The Programmer (PHQ), Tihar, New Delhi with the request to send in website, free of cost.

VIVEK KUMAR TRIPATHI SUPERINTENDENT


OFFICE OF THE DIRECTOR GENERAL OF PRISONS: DELHI PRISONS HEADQUARTERS: TIHAR: NEW DELHI

No. F.6/CJ-2/FACTORY/2008-09/_________ Dated: ____/___/2008

TENDER NOTICE For and on behalf of the Lt. Governor, NCT of Delhi, the sealed tenders are invited for the supply of –

1. Mustard Seeds in the Central Jail Factory, Central Jail No. 2, Tihar, New Delhi for the financial Year 2008-2009.

E.M.D-Rs. 3,00,000/-(Cost of Tender Form = Rs. 500/-)

ITEM SPECIFICATION QUANTITY

Mustard

Seeds

Oil yield must be minimum 33% after four rounds of expelling of mustard seeds at the Factory, CJ-2

5,000 quintals

2. Items required for manufacturing of Phenyl:

E.M.D. Rs. 20,000/- (Cost of Tender Form = Rs. 500/-)

Sl. No.

ITEMS / SPECIFICATION

QTY. REMARKS.

1. ROSIN (BORZA) With Packing

5000 Kgs. 5 Kgs. of Sample

Required 2. CROZET OIL, With

Packing 5000 Kgs. 5 Kgs. of

Sample Required

3. Crystal Oil, With Packing


Required

4. Caustic Soda , With Packing


Required

5.

5 liter’s Plastic Can, White, Food grade quality with Lid & Handle attached with body of the Can. Weight approx. 220 Gms each.

2000 nos. Sample required.

..2..

3. Item required for Weaving Unit. E.M.D. Rs. 2,35,000/-/-(Cost of Tender Form = Rs. 500/-)

Sl. No Items Quantity

1 Different types of Cotton yarns,

2 Terrycot Yarns, 3 Power loom, 4 Fenner belt, 5 Different Parts of Econo Loom

etc.

Details of items and quantity are specified in Tender/ Web site.

The Terms & Conditions form along with the ‘Agreement’ form can be purchased from the office of DDO, Central Jail Tihar, Prisons Headquarters, Near Lajwanti Garden Chowk, New Delhi on a cash payment of Rs. 500/- (Rupees Five Hundred Only), non-refundable, for Sl No. – 1,2 and 3, as above on any working day between 10:00 A.M. to 4:00 P.M. The details of the tender can also be seen at the Notice Board at the Prisons Headquarters, Central Jail Tihar, Janakpuri, New Delhi. The tenderer must have the Sales Tax/TIN Registration Number and should submit the related documents along with the application at the time of purchasing of the tender form. The tenders shall be addressed to the Director General (Prisons), Central Jail Tihar, Prisons Headquarters, Janakpuri, New Delhi in strong sealed cover marked as “Tender for Mustard Seeds’, ‘Tender for Phenyl Items’ & ‘Tender for Weaving Items’ be deposited in the Tender Box kept outside the Main Gate of Prisons Headquarters on or before 24/03/2008 up to 11:00 A.M. The tenders shall be opened on the same day at 11:00 A.M. The complete set of tender documents in “PDF” format is available on http://delhigovt.nic.in/tender and can be downloaded from the website.

• Tender fee for Mustard Seeds of Rs. 500/- (non-refundable) &

• Tender fee for Phenyl Items of Rs. 500/- (non-refundable)

• Tender fee for Weaving Items of Rs. 500/- (non-refundable)

for downloaded form will be submitted along with the tender in the form of Bank Draft in favour of D.D.O. (PHQ), Central Jail, Tihar, New Delhi.

(VIVEK KUMAR TRIPATHI)

SUPERINTENDENT Central Jail No. 2, Tihar, New Delhi.

T. R. NO.:____________ Price: Rs. 500/- Dated: _______________ (Non-Refundable)


No. F.2/CJ-2/FACTORY/2008-09/ Dated: ____/___/2008 TERMS AND CONDITIONS OF THE OPEN TENDER FOR SUPPLY OF FACTORY ITEMS FOR WEAVING UNIT TO THE CENTRAL JAIL FACTORY IN CENTRAL JAIL NO. 2, TIHAR, NEW DELHI DURING THE FINANCIAL YEAR 2008-2009.

Sealed tenders for the purchase of Factory items for Weaving Unit for use in the Jail factory, Central Jail No. 2 Tihar, New Delhi will be received in the TENDER BOX kept at the Gate of the Prisons Headquarters, Near Lajwanti Garden Chouk, New Delhi on 24/03/2008 till 11:00 A.M. and will be opened on the same day at 11:30 A.M. in the room of the D.G. (Prisons) Headquarters, Tihar, New Delhi. All TENDERS must be deposited in the TENDER BOX under Sealed Cover marked as “WEAVING SECTION ITEMS” and be addressed to the D.G. (Prisons), Prisons Headquarters, Tihar, New Delhi.

Each Tender must be accompanied by Earnest Money Deposited (E.M.D.) of the equivalent amount as shown below:

FOR (ANNEXURE ‘A’ ITEMS)- RS. 1, 50,000/- (RUPEES ONE LAKH FIFTY THOUSAND ONLY) FOR (ANNEXURE ‘B’ ITEMS)- RS. 20,000/- (RUPEES TEN THOUSAND ONLY) FOR (ANNEXURE ‘C’ ITEMS)- RS. 45,000/- (RUPEES FIFTEEN THOUSAND ONLY) FOR (ANNEXURE ‘D’ ITEMS)- RS. 20,000/- (RUPEES TWENTY THOUSAND ONLY) This amount should be in the form of Bank/Draft F.D.R. from a schedule bank in favour of the D.D.O., Central Jail Tihar, New Delhi.

1. The form of tender should be filled in by the TENDERER showing the conditions of supply along with the specification including schedule on rates - both in words and figures should be mentioned.

Tenderer should clearly mention whether the prices quoted are inclusive of excise,VAT, sales tax, and other charges etc. In the absence no claim at a later stage will be entertained.

2. There should be no overwriting or amendment in the rates tendered and the

rates should be signed by the Tenderer with the Seal of the tenderer appended to it.The rates should be quoted in words & figures.

3. The Director General (Prisons), Delhi does not bind himself to accept the lowest

Tender and reserves the right to accept a Tender in whole or in part. On acceptance of the Tender, it would become a Contract after completing the Codal Formalities and the tenderer shall be bound to sign an AGREEMENT as per Annexure – “C” which will be signed by the tenderer within ten days of the acceptance of the Tender. Income Tax & Sales Tax clearance certificate in respect the firm or the contractor himself should also be appended with the tender.

..2..

4. In case of similarity of rates, preference will be given to firm/individual who manufactures the product with reference to quality of good.

5. The Tenderer, whose tender is accepted will hereinafter be called the

“CONTRACTOR” and shall deposit the amount of security at the rates mentioned below as the case may be, based on the contractor accepted within 10 days of the date of acceptance of the tender.

10% of the amount of the Contract up to a contract of Rs. 10, 00,000/- (Rupees Ten Lac. Only). Above the contract of Rs. 10, 00,000/- (Rupees Ten Lac. only) the security amount will be 5% of balance amount of contract. However, the contractor shall deposit security amount Rs. 1, 00,000/- (Rupees One Lac. Only) plus 5% of balance amount of contract (after crossing Rs. 10, 00,000). The payment will be made to suppliers within 30 days after receipt of the bill.

6. A. If the contractor fails to complete the supplies by the specific date, hour

and place, a penalty of 10% of the total amount contracted, shall be liable to be paid each month or a part thereof, by which the supplies delayed subject to the maximum of security deposited by the contractor or the amount of risk purchase which ever is higher. All the supply will have to be completed before 28th February 2009.

a. If the contractor fails to complete the supply of the items in full or in parts by the specified date and does not make any supply even thereafter, the entire amount of security will be forfeited and thereafter it shall be the discretion of the D.G. (P) or his representative to purchase the items from the open market or get the rest of the contract completed by any person or firm and the contractor shall be liable to pay the differences in price, if any. The penalty amount so imposed will be deducted from his pending bills/payments and the balance amount, if any, will be adjusted against the security amount.

b. In case of any dispute regarding imposition of forfeiture of security due to

late/non-supply, the decision of the D.G.(P) shall be final and binding on the contractor.

7. Quantities of each item shown in Annexures are approx requirement and can be increased or decreased by 50% at any stage till the delivery of consignment is completed depending upon the actual requirement of the Jail department.

8. The contractor shall supply the article of the best quality of reputed brand / ISI

Mark according to the specification/sample deposited along with / stated in tender.

..3.. 9. The decision of the D.G.(Prisons) in this behalf as regard to the quality and kind

of articles shall be final and binding on the contractor. Samples of all the required items are to be submitted along with the tender. In-case the samples are not deposited, it may not be considered for a decision. Auditors/Jail authority at the cost of tenderer will get the samples tested and the cost of testing shall be borne by the contractor. Further the samples would be checked frequently during the course of supply of the goods at the cost of supplier.

10. The supply will be made by contractor whenever it is required in the presence of

the Assistant Supervisor (Factory) or any other person(s) deputed by the D.G.(Prisons) and the Contractor or any of his authorized agents, whose name shall be made known to D.G. (Prisons), shall be responsible for keeping proper account of the supply. The place of delivery for goods would be Central Jail Factory, Tihar, New Delhi.

11. If the D.G.(P) or any person deputed by him deems it necessary to change any article on its being found to be defective or of inferior quality, it should/shall be replaced by the contractor within 3 days at his cost.

12. The bills should be submitted by the firm/contractors in Jail Superintendent’s

office, which will be scrutinized/verified according to the delivery schedule and thereafter will be submitted to D.G.(P) for approval/payments. However, if any amount of the bills is found by Audit Officer to have been over paid, the amount found over paid should be refunded to the Superintendent Jail No. 2, by the firm/contractors.

13. Rates offered in the tender shall be valid up to 31-03-2009 and the contract

period may be extended up to 30-06-2009 at the same rate, subject to approval

of DG(Prisons).

14. The Contractor will be deemed to have satisfied himself of all matters effecting to delivery of the supplies. No extra charges, misconstruction of the terms and conditions of agreement or otherwise will be allowed. Supply will be made only from 9:00 am to 3:00 pm on working day only. After 3:00 pm or any other day the supply will be accepted if Jail Supdt. permits.

15. It will be the discretion of D.G.(P) or his representative to make enquiries in

order to judge the suitability and the capacity to any particular firm/contractor and decision to enter into contract or otherwise would rest with the D.G.(P) finally. It will also be the discretion of D.G.(P) to award contract of any item to more than 1 or 2 firms in case it is necessary in the jail.

16. The amount of security deposited shall be retained by the department for a

period of twelve months from date of completion of supplies as a safeguard against any defect or lack of quality appearing in the articles even after manufacturing of items which have been supplied within this period and will be returned to contractor on his furnishing the usual no demand certificate.

..4..

17. Supplies in numbers and net weight of all items shall be accepted and no bardanas will be returned to the contractor.

18. An agreement (copy enclosed at Annexure – E) on a stamp paper worth Rs. 10/- shall have to be executed by the tenderer at his own expense in the event of tender being within 10 days of the date of acceptance of tender and before the supply order is placed to him and incase delay in entering the agreement, D.G.(P) reserves the right to subject the same and award the same to some other Tenderer(s).

19. Whenever it is deemed necessary the samples would be so tested in the authorized laboratory and the supply thereafter should confirm to the said sample, as per laboratory report. The lab charges shall be borne by the concerned supplier.

20. Two years warranty will be given by the tenderer in the event any defects are detected. However warranty period will be limited to one year in case of defective parts or motor if any.

21. The acceptance of items and conditions of the tender are to be signed by tenderer in the prescribed form at the end of the items and conditions and have to be submitted along with the tender. Tender received without the above acceptance shall be out rightly rejected.

22. If the tenderer (whose tender is accepted) fails to deposit the security prescribed in column 6 or fails to sign the agreement at Annexure – “E” or fails to supply the required quantity and articles within 10 days of the acceptance of the tenderer, the Earnest Money Deposited by the tender shall be forfeited to the President of India.

23. All disputes would be subjected to jurisdiction of Delhi Courts. 24. That all disputes and differences arising out or in a way touching or concerning

the agreement, shall be referred to the sole arbitration of any person nominated by the D.G.(Prisons).

25. Only genuine manufacturers, stockists, authorized dealers/reputed merchants

or firm of the branded items preferably having authorization certificate of dealership, financially sound, and at least three years experience in bulk supply to Government Department on credit basis with proper Shop/Establishment/Godowns. Inspections of such and its documents will be carried out by a team of officers of the office of Worthy Director General (Prisons), Tihar, New Delhi if felt necessary.

26. Tenders that do not comply with the above conditions will be rejected, Tender

received after due date and specified time will also be rejected. Moreover the Worthy D.G. (P) reserves the right to accept/reject any or all tenders without assigning any reasons thereof.

27. That all disputes and differences arising out or in a way touching or concerning

the agreement, shall be referred to the sole arbitration of any person nominated by the D.G.(Prisons).

..5..

28. Supply of the material within stipulated period as mentioned in the supply order be made, failing which action as per clause no.- 10 of the Agreement be taken.

(VIVEK KUMAR TRIPATHI) SUPERINTENDENT OF PRISONS


All the above conditions (Serial No. 1 to 28) are accepted by me/us. Deposited Receipt Amounting To Rs.__________________________ Rupees _________________________________________________________ only) Bearing No._________ Dated ____________ Drawn on (Name of the Bank & Branch) __________________________________ for the items mentioned in Appendix – “A” is attached.

Sign and Seal of Tenderer.

ANNEXURE “A”

THE ITEMS REQUIRED FOR THE WEAVING UNIT DURING THE FINANCIAL YEAR 2008-2009

“GROUP – A” E.M.D. Rs. 1,50,000/- Sl. No.


QTY. REMARK

ONLY SINGLE RATE TO QUOTE

BY THE TENDERER, IN

CASE OF DOUBLE RATE, SAME WILL

BE REJECTED 1. Cotton Yarn 4/S

(Carded 1100 CSP in Hank Form)

5000 Kg a) The coefficient

of variation of Yarn count shall not exceed + or – 4.5 percent.

b) The coefficient of variation of lea breaking load shall not exceed + or – 10.0 percent

2. Cotton Yarn 10/S (Carded 1500 CSP in Cone/Hank Form)

10,000 Kg

As above

3. Cotton Yarn 2/20/s (Combed 2600 CSP in Cone/Hank)

20,000 Kg

a) The coefficient of variation of Yarn count shall not exceed + or – 3.5 percent.

b) The coefficient of variation of lea breaking load shall not exceed + or – 7 percent

4. Cotton Yarn 2/40/s (Combed 2714 CSP in Cone/Form)

3,000 Kg As above

5. Cotton Yarn 2/60/s (Combed 2832 CSP in Cone/Form)

2,000 Kg As above

6. Terricot Yarn 2/30 TEQ 1.5 Denier of Polyester{PV Ring Spun, 4200 CSP, 67:33 to 70:30 or 75:25 spun TFQ without Salve (grey)}

10,000 Kg

a) The coefficient of variation of Yarn count shall not exceed + or – 3.5 percent.

The coefficient of variation of lea breaking load shall not exceed + or – 8 percent.

7. Dyed Terry Cotton yarn 2/30 Navy-Blue shade. Fast Colour.

3000 Kgs.

NOTE: Yarn from S. No. 1 to 5 should be 100% cotton in original white – grey shade and dye-able. Two KG samples are required for all the items from Sl.No.1 to 7.

ANNEXURE “B”


“GROUP – B”

E.M.D. Rs. 20,000/- Sl. No.


QTY. REMARK/


BY THE TENDERER, IN

CASE OF DOUBLE RATE, SAME WILL

BE REJECTED 1.

Heavy Duty Luxmi Power Looms. a) Reed Space = 68 inches b) Shuttle Box = 1x1 c) Shuttle Size =

29x39x390 mm. d) Frame= Separate frame

for long and short warp line.

e) Driving= Individual motor driving with band brake.

(Cone clutch option) 0.75 KW 960 RPM. f) Beating= Fast Reed

Type. g) Picking= Centre picking

with cam nose of unique design.

h) Shedding= Tappet i) Letting off= Positive type

with automatic uniform warp tension device separate type.

j) Taking up= Pickle’s type taking up with friction roller.

k) Weft stopping = Mechanical weft stopping type through

side fork. 1. Warping two beams with flanges. 2. Emery roller with emery. 3. Cloth Roller. The above Power Looms should be with the above three Accessories and Erection of Power Loom in running condition.

4 No.

ANNEXURE “C”


“GROUP – “C”

E.M.D. Rs. 45,000/-

S. N. ITEMS / SPECIFICATION QTY. ONLY SINGLE RATE TO QUOTE BY THE

TENDERER, IN CASE OF DOUBLE RATE, SAME WILL BE REJECTED

1. JET DYING OF T/C CLOTH 67:33 to 75:25 (width 40” to 62”) mill type synthetic process heat setting with stronger machine processing with zigger M/C with colladin columns – Khakhi and different colours in 30 meters packing. The word T.J’s. be embossed or written on the border of the cloth.

10,000. Meters.

2. Bleaching of 0% cotton cloth + Mercerizing, fording and packing in 30 meters.

10,000. Meters

3. Dying of Cotton Yarns (Fast Colour – Mill Dye) as per requirements.

5000 Kgs.

ANNEXURE “D”


“GROUP – “D” E.M.D. Rs. 20,000/- S. N.

ITEMS / SPECIFICATION QTY. REMARK/ SPAEFICA

TION


BY THE TENDERER, IN

CASE OF DOUBLE RATE, SAME WILL BE

REJECTED 1. Hexa Nut and Bolt

1. Repit – 1/8” x 1” 2. 3/16” x 1”, 3/16” x 2”, 3/16” x 3”each. 3. 1/4” x 1”, 1/4” x 2”, 1/4” x 3” 4. 3/8” x 1”, 3/8” x 2”, 3/8” x 3” 5. 1/2” x 1”, 1/2” x 2”, 1/2" x 3”, 1/2" x 4” 6. 3/8” x 3”

2 Kg. (Aluminium)

5 Kg / 10 Kg / each

10 Kg / each

10 Kg / each

20 Kg (Carry Nut and Bolt)

2. DRILL i) 3/16”, ¼”, 3/8”, ½” ii) H.s.s. hand top set 3/16, ¼, 3/8, ½ (Totem tung sten carbide rotary burrs).

iii)C – 6, C – 8, K – 3, T – 4, B – 5, B – 6

5 No of each size 5 No of each (Totem) 6 No each

3. Fenner Belt A--71 A--80 B--85 B--90 B--55 B--150

12 No. 60 No. 12 No. 24 No. 12 No. 12 No.

..2..

4. Warping Beam Garari 14 teeth

6 Dozen

5. Pata 2” 6 Ply 500 mtrs.

6. L.T.D. DRIVING

Crank Bearing with Bush (L+T) 2 c i – 12 Pcs.

Crank Holder 2 c i – 12 Pcs.

Tapet Shaft Bearing 2 c i – 12 Pcs.

Tapet Shaft Support Bearing (L+T)

2 c i – 12 Pcs.

Handle Bracket 1 c i – 12 Pcs.

Pin for Starting Handle 1 MS – 12 Pcs.

Starting Handle Spring 1 SS – 12 Pcs.

7. L.T.P. – PICKING ECONO

Picking Cam Shell 2 c i – 12 Pcs.

Picking Cam Nose(L+T) 2 c i -12 Pcs.

Bowl Bracket (L+T) 2 c i – 12 Pcs.

Picking Bowl 2 c i – 12 Pcs.

Bowl Pin 2 MS – 12 Pcs.

Picking Shaft Bracket (Front) 2 c i – 12 Pcs.

Picking Shaft Bracket (Rear) (L+T) 2 c i – 12 Pcs.

Picking Stick 2 LW – 36 Pcs.

Picking Stick Foot Spring 2 s s – 36 Pcs.

Stick Cap 2 c i – 12Pcs.

Pin for Stick Cap – DB 1 MS – 12 Pcs.

Pin King Band Adjuster 2 c i – 12 Pcs.

Grip Piece for Picking Band 2 c i – 12 Pcs.

Picking Band 2 CB – 24 Pcs.

Hook Bracket for Foot Spring 2 c i – 24 Pcs.

8.

L.T.B. BEATING ECONO

i) Rocking Shaft Bearing 2 c i – 12 Pcs.

ii) Pin for Crank Arm 2 MS – 12 Pcs.

iii) Connecting Arm Bush 2 GM – 12 Pcs.

iv) Connecting Arm Strap 2 MS – 12 Pcs.

v) Connecting Arm Gib 2 MS – 12 Pcs.

vi) Connecting Arm Cottor 2 MS – 12 Pcs.

9. L.T.B. BEATING ECONO

Top Face Guide (L / R) 1 – W – 24 Pcs.

Front Shuttle Guard (L/R) 1 – W - 24 Pcs.

…3…

Swell Bracket 1 – c i – 24 Pcs.

Swell Spring 1 – ss – 24 Pcs.

Swell S.B. 1 – W – 36 Pcs.

Swell Shaft Holder S.B. 1 - c i – 12 Pcs.

Swell Shaft Spring (L/R) 1 – ss – 24 Pcs.

Swell Spring Hanger 1 – c i – 12 Pcs.

Swell Shaft 1 – M.S – 12 Pcs.

Buffer Sliding 1 – c i – 24 Pcs.

Buffer Band 1 – L – 36 Pcs.

Check Spring Stand 1 – c i – 12 Pcs.

10. L.T.T. TAKING UP ECONO

Combind Gear – 76 / 20 T 1 – c i – 12 Pcs.

Roller Emery 50 mtrs. 24 Roll

Gear – 17 T 1 – c i – 12 Pcs.

Change Gear Shaft 1 – M s – 12 Pcs.

Standard Gear – 25 T 1 – c i – 12 Pcs.

Standard Gear Shaft 1 - M s – 12 Pcs.

Collar for Shaft 1 – c i – 12 Pcs.

Bevel Gear – 28 T 1 – c i – 12 Pcs.

Beavel Gear – 16 T 1 – c i – 12 Pcs.

11. L.T.T. – KS –TAKING UP

ECONO

Cloth Roller Bracket (L+R) 2 – c i – 12 Pcs.

Cloth Roller Lever 2 – c i – 12 Pcs.

Cloth Roller Spring 2 – s s – 24 Pcs.

12. L.T.T.P. TEMPLE ECONO

Temple Bar Slide (L+R) 2 – c i – 12 Pcs.

Temple Bar Slide Bracket 2 – c i – 12 Pcs.

Temple Bar Holder (L+R) 2 – c i – 12 Pcs.

Temple Bar Hook Bolt 2 – Ms – 12 Pcs.

Temple Spring 2 s s – 12 Pcs.

Temple Bar side Support 2 – c i - 12 Pcs.

13. L.T.L.A. LETTING OFF

ECONO

Back Roller Lever 2 – c i – 12 Pcs.

Regulator Bracket (L / R) 1 – c i – 12 Pcs.

Back Roller Bracket 2 – c i – 12 Pcs.

Back Roller Shaft Bracket 2 – c i – 12 Pcs.

Easing Cam Bracket 1 - c i – 12 Pcs.

Easing Cam 1 – c i - 12 Pcs.

Back Rest Lever 1 – c i – 12 Pcs.

Easing Lever 1 – c i – 12 Pcs.

Weight Lever Rod 2 – M s – 12 Pcs.

Shaft Kay 6 – Ms – 12 Pcs.

..4..

Collar 2 – M s – 12 Pcs.

Collar 2 – M s - 12 Pcs.

Double Oscillator 1 – c i – 24 Pcs.

Swing Angle Lever (L / R) 1 – c i – 24 Pcs.

Tension Lever Shaft Bracket 2 – c i – 24 Pcs.

Double Oscillator Bracket (L /R) 1 – c i – 12 Pcs.

Catch Holder (L /R) 1 - c i – 12 Pcs.

Pin for Rachet Catch 1 – M s - 12 Pcs.

Ratchet Catch – 4 No. 1 – M s – 12 Pcs.

Swing Angle Bracket (L / R) 1 – c i – 12 Pcs.

Swing Angle Rod 1 – M s – 12 Pcs.

Regulator Link Rod 1 – Ms – 12 Pcs.

Pin for Swing Angle Lever 1 – M s – 12 Pcs.

Pin for Double Oscilator 1 – M s - 12 Pcs.

Weight Lever Bracket 2 – c i – 12 Pcs.

Pin for Weight Lever Bracket 1 – M s – 12 Pcs.

Pin for Regulator Bracket 1 – M s – 12 Pcs.

Collar 2 – c i – 12 Pcs.

Pin for Swing Angle Lever 1 - M s – 12 Pcs.

Worm Whell Cover (L / R) 1 – c i - 12 Pcs.

Rachet Wheel – 55T 1 – c i – 12 Pcs.

Rachet Cover (L/R) 1 – c i – 12 Pcs.

14. L.T.L.A. LETTING OFF of

old M/C Laxmi Looms

Bracket for press lever 1 – ci – 12 Pcs.

Motion lever for ratchet cover 4R- 1 –ci–12 Pcs.

Worm 4R –1–ci–24 Pcs.

Spring for ratchet cover 1 – 5S – 12 Pcs.

Hook for feller shaft spring 1 – MS – 12 Pcs.

Worm Shaft 1 – MS – 12 Pcs.

Stand rod for ratchet cover 1 – MS – 12 Pcs.

Worm wheel – 50 T 4R –1–ci–24 Pcs.

Pedal for unwinding 4R –1–ci–24 Pcs.

Pin for pedal 1 – MS – 12 Pcs.

Slide Piece 2 – ci – 24 Pcs.

Pin for stand rod 1 – MS – 12 Pcs.

Beam pipe rod 1 – MS – 12 Pcs.

Weight 2 – ci – 12 Pcs.

Spring for feeler shaft 1 – SS – 24 Pcs.

15. L.T.S. SHEDDING MOTION

ECONO

Tarpet shaft collar 4 – ci – 36 Pcs.

Treadle bowl 4 – ci – 64 Pcs.

Pin for Treadle bowl 4 – MS – 48 Pcs.

Treadle rod 4 – ci – 36 Pcs.

..5..

Treadle rod cap 4 – ci – 36 Pcs.

Treadle spring 4 – SS – 36 Pcs.

Pin for treadle rod 4 – MS – 36 Pcs.

Treadle – L / R 4 – ci – 36 Pcs.

Treadle Bracket 2 – ci – 24 Pcs.

Pin for Treadle Bracket 2 – MS – 24 Pcs.

Cone pulley 2 – W – 48 Pcs.

Collar for cone pulley 2 – ci – 24 Pcs.

Cone pulley shaft 2 – MS – 24 Pcs.

Hinge bracket 2 – ci – 24 Pcs.

Cone pulley shaft bracket 4 – ci – 48 Pcs.

Shedding tappet 2 – ci – 36 Pcs.

16. L.T.C. BOX CARD of old

Laxmi Looms

Sprindle Holder – REF 30/7-model L/R – 1 – ci – 02 Dozen

Box End bracket – REF 30/3 L/R – 1 – MS – 02 Dozen

Stady joint Rod 1 – ci – 12 Dozen

Box Front Frame L/R – 1 – ci – 4 Pcs.

Picker Spindle 1–S–One Groose

Spindle setter – 16A spindle fastener

L/R – 1 – ci – REF 30/9, 30/10 – One Groose

Picker 1–N–One Groose

Collar 1 – MS – 6 Dozen

Box plate top 1 – MS – 3 Dozen

Box plate middle and lower 1 – MS – 3 Dozen

Wooden swell W – One Groose

Swell spring small SS – One Groose

Swell spring big SS – One Groose

War Ping Beam Cuppling C I – 6 Dozen

T. R. No. : __________Price : Rs. 500/-

Dated : __________(Non-refundable)

UNDERTAKING

The Director General of Prisons Prison Headquarters, Near Lajwanti Garden Chowk, Janakpuri New Delhi – 110 064 Sir,

1. The undersigned certifies that I have gone through the terms and conditions enclosed with

the tender and undertake to comply with them. The rates quoted by me/us are valid to and binding on me/us for acceptance for the period w.e.f. ___________ to ___________.

2. I/We, the undersigned hereby bind myself/ourselves to Lt. Governor Delhi to supply the article(s) mentioned in the Annexure – “A”,“B”,”C” & “D” to Central Jail Factory, Tihar during the period under contract commencing from __________ to _________.

3. I/We will supply article(s) of the best quality and kind as per the requirement of the Jail Department. The decision of the DG (Prisons), Delhi (Hereinafter called the said officer as regard to the quality and kind of article(s) shall be final and binding on me.

4. I/We shall forfeit to Lt. Governor, Delhi, the Earnest/Security Money deposited in case of any delay on my part or on the part of my agent who fails to supply the article(s) at the appointed place and hour.

5. In case, I/We fail to supply the approved quality article(s) the supply is made from any other source, the extra amount paid shall be deducted from the earnest money/pending bill/surety amount deposited by me/us.

6. In case, the article(s) is found of inferior quality, it shall be replaced by me/us within three days to prevent inconvenience.

7. I/We hereby undertake to supply the item(s) during the validity of tender as per directions given in supply order within stipulated period positively.

8. I/We shall execute an agreement on Stamp Paper worth Rs. 50/- along with security amount if my tender is accepted, within 10 days of the acceptance of tender.

9. I/We agree with the conditions herein contained which shall form part of the agreement.

10. If I/We fail to supply the stores within stipulated period, the Jail Department has full power to compound or forfeit the Earnest Money/Security Money.

11. I/We declare that no legal/financial irregularities are pending against the proprietor/partner of the tendering firm.

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12. I/We undertake that the item(s) supplied will be as per sample/specifications given in the tender form.

13. Affidavit that no inquiry/criminal proceedings/black listing is pending or contemplated against the firm is also enclosed.

14. I/We further undertake to bear the full amount of any loss and expenses incurred by the Jail Department. On Account of failure to execute the tender within specified period of time.

Place : _______________ Date : ________________

SIGNATURE, NAME &

SEAL OF THE TENDERER

T. R. No. : __________Price : Rs. 500/-

Dated : __________(Non-refundable)

THE SUPPLIER MUST ATTACH THE FOLLOWING

DOCUMENTS/CERTIFICATES ALONG WITH THE TENDER FORM

1. Certificate of Sales Tax Registration (Attested Copy)

2. Certificate of Clearance of Income Tax (Attested Copy)

3. E.M.D. as per Para 2 of the tender form.

4. Affidavit on Stamp Paper of Rs. 10/- that no enquiry / criminal proceeding /

black listing is pending or contemplated against the tendered.

5. The Terms and Conditions on the tender, duly accepted.

6. The demand draft of application fees be attached with the tender form, in case

the tender form is downloaded from the web.

7. TIN No. ______________________________________

8. PAN Number __________________________________

9. C.A. Certificate showing turn-over for the financial year 2007-2008.

10. List of enclosure should be enclosed with the tender form.

.

ANNEXURE – ‘E’

A G R E E M E N T

An agreement made this _________________ day of ________________________

Between M/s _____________________________________________________________ (hereinafter called the “Contractor” which expression shall, unless excluded by or repugnant to the context, be deemed to include his/their heirs, executors, administrators, successors and assignees) of the One Part: and the Lt. Governor, Delhi (hereinafter called the “Jail Department which expression shall, unless excluded by or repugnant to the context, be deemed to include his successors in office and assignees) of the Other Part. Whereas the Jail Department has invited tenders for the supply for the Factory Items to Central Jail No. 2, Factory, Tihar, New Delhi and whereas the Contractor submitted the tender which was accepted by the Jail Department. And whereas the Contractor, at the request of the Jail Department has agreed to supply the items as detailed in the Schedule (Annexure) (hereinafter called “the said Schedule”) at the rates specified against each on the terms and condition hereinafter appearing. NOW THOSE PRESENT WITNESSES AND THE PARTIES HERE TO HEREBY AGREE AS FOLLOWS:

1. That the Contractor has agreed to supply the prescribed standard articles as mentioned in the schedule.

2. That this agreement shall be valid up to ---------------------------.

3. That the contractor shall deposit with this Agreement a Sum of Rs. ______________ (Rupees ___________________________ only) in a scheduled Bank as security money duly placed in favour of D.D.O., Central Jail No. 2, Tihar, New Delhi in the prescribed period.

The security will be calculated on the basis of the following:

a. 10% of the total amount of the Contract up to a contract of Rs. 10,00,000/- (Rupees Ten Lacs Only).

b. Above a contract of Rs. 10,00,000/- (Rupees Ten Lacs Only) the security money will be minimum Rs. 1,00,000/- (Rupees One Lac Only) or 5% of the total contract amount which ever is more.

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c. The payment will be made to suppliers within 30 days after receipt of the bill.

4. That the Contractor shall supply their requisite articles to the Jail Department at the premises of Central Jail No. 2, Tihar, New Delhi, as per directions/supply orders issued by Jail authorities from time to time.

5. That rates quoted by the contractor and accepted by the Jail Department include charge such as cartage, octroi, local taxes and sales tax including VAT (in case imposed by the Government).

6. The supplier will not claim any type of tolerance in specified items.

7. That the Jail Department would not be liable to pay any further charges towards any other expenditure incurred by the Contractor and any fluctuations in the market and taxes are at the cost of supplier.

8. That it will be the responsibility of the Contractor to supply articles as mentioned in this schedule as per requirement of the Jail Department from time to time. The supply be made on all working days between 12 Noon to 3:00 P.M. to the authorized officer of the Jail Department.

9. That the contractor shall satisfy himself of all matters affecting the delivery of the supplies. No extra charges incurred will be allowed as consequences of wrong delivery misconstruing of terms and conditions of Agreement or otherwise.

10. That if the Contractor fails to complete the supplies by specified date, time and place, the Contractor shall be liable to pay a penalty @ 10% of the total amount contracted by him. The penalty will be subject to the maximum of the security amount deposit by the Contractor or amount of risk purchase, whichever is higher, besides any other appropriate action by the Jail Administration.

11. That in case the Contractor fails to complete the supplies in whole or in part by the specified date and does not make any supply even thereafter, the entire amount of security shall stand forfeited. The Jail Department shall purchase the requisite articles from the open market or from any other source and get the rest of contract completed by any person or firm. Such purchase shall be made at the risk and cost of the Contractor and the Contractor shall be liable to pay the difference in price, if any, through pending bills/payment and security deposit.

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12. That the Contractor shall replace the articles/items on being found to be defective or that of inferior quality, at his cost within three days in case if it is not replaced, Jail authorities will have recourse to risk purchase at the cost of supplier.

13. Wherever BRAND is mentioned, Supplier has to supply according to the brand/specifications/samples. In case of doubt regarding quality/packing of the branded items also, the same may be got tested at the approved lab at the cost of supplier. Where the BRAND is not mentioned, the supplier will ensure that he will supply material according to standard and the same will be got tested at the Laboratory at the cost of the supplier. And in case, the same is not meeting the standard/quality, necessary action as deemed fit will be taken as per law.

14. The supplier shall supply the material within 15 days of receipt of order. In case he fails to supply, suitable penalty may be imposed and the Risk Purchase at the cost of supplier will be made.

15. The Jail Authorities reserve the right to requisition the material in part or full or as per the schedule and may not requisition any material in case there is no demand. The Transport Cost will be borne by the supplier and it is based on FOR at Factory which is located with in the Central Jail No. 2, Tihar.

16. The supplier has to follow the timings of Jail Factory and follow strict security guidelines wherever it is required. The unloading of material will be the responsibility of the Supplier. However, at the time of unloading, the labour of Jail inmates be preferred on payment basis as per the wage structure.

17. The Bill will be considered for payment after execution of the agreement and as per terms and conditions of the tender and fulfillment of other legal requirements.

18. The requirement and supply order will be made throughout the year from time to time depending upon storage facilities, safety measures, movement of vehicles, demand of the factory items, etc. Quantity to be supplied will also be intimated from time to time for the Financial Year and also for any other period agreed in the agreement beyond 30/09/2009.

19. The Jail Administration can drop the requisition of one or more items in case if there is no demand/budget/unforeseen security threats/law and order problem within jail/any other extraordinary situation.

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20. In case, if the supplier fails to supply the items within 15 days from the initial date of supply order, the Jail Administration will resort to Risk Purchase at the cost of supplier without giving any further notice, since the prisoners cannot be kept without work.

21. In case any latent defects are defected in due course, the same has to be replaced at the cost of the supplier.

22. That in case of any dispute and differences regarding imposition of penalty of forfeiture of security due to late/non-supply of goods by the contractor, the decision of the Jail Department shall be final and binding on the Contractor.

23. That the Contractor shall intimate the Jail Department the name of the authorized representative who shall come to the Jail premises for execution of order and will get Identity Card issued in his name.

24. That the Contractor shall submit the monthly bills for comparison with Accounts Branch and the Stock Register maintained in the office of the Superintendent (CJ-2). The payment of the bills will be made to the Contractor by the Jail Department and the Contractor shall refund any amount overpaid immediately on being informed by the concerned official of the Jail Department.

25. The Jail Authority can send any item any time for Lab. Testing at the cost of supplier.

26. In case the payment of any item is made and thereafter the item is found broken/inferior the supplier either shall deposit the money in Govt. treasury (the cost of said item) or he will immediately replace the same. In case he fails to comply both the condition the Jail authority will purchase the said item either from L-2 or from local market and the difference will be deducted from the future bills of supplier or from his security.

27. That the rates offered shall be valid up to 31.03.2009. However, the same can be extended up to maximum period of three months and the contractor has to supply the articles in the extended period at the rate quoted in the schedule.

28. That the amount of the security shall remain with the Jail Department for a period of 12 months after the execution of the final supply order and the Contractor shall not be entitled to any interest from the Jail Department for the security deposit.

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29. That the powers exercisable, functions to be discharged in terms and conditions and contents of this deed in relation to the Jail Department shall be exercised and discharged by the D.G. (PRISONS) Delhi or by other officer so specially authorized by him in his behalf.

30. That the stamp duty/other charges payable under, in respect of this Deed shall be borne by the Contractor.

31. Quantities of each item shown in Annexure ‘A’, ’B’, ‘C’ & ‘D’ are approx requirement and can be increased or decreased by 50% at any stage till the delivery of consignment is complete depending upon the actual requirement of the Jail department.

32. That all the disputes are subject to jurisdiction of Delhi Courts only.

33. That all the disputes and differences arising out of or in a way touching or concerning this Agreement (except those decisions which are otherwise hereinbefore provided for) shall be referred to the sole arbitration of any person nominated by the D.G.(PRISONS).

There will be no objection to any such appointment that the arbitrator so appointed is a Jail Department Servant. The award of the arbitrator so appointed shall be final and binding on the Contractor. IN WITNESS WHEREOF, the parties hereby have signed this Agreement Deed on this __________ day of ____________________ herein above mentioned.

Signed and delivered by

______________________ of

M/s ______________________

with the Seal of the Firm

WITNESSES:

1. ________________________________________________

2. ________________________________________________

Signed on behalf of the Lt. Governor, Delhi

T. R. NO.:____________ Price: Rs. 500/- Dated: _______________ (Non-Refundable)


No. F.6/CJ-2/FACTORY/2008-09/______ Dated: ____/___/2008 TERMS AND CONDITIONS OF THE OPEN TENDER FOR SUPPLY OF MUSTARD SEEDS TO THE CENTRAL JAIL FACTORY IN CENTRAL JAIL NO. 2, TIHAR, NEW DELHI DURING THE FINANCIAL YEAR 2008-2009

1. Sealed tenders for the purchase of Mustard Seeds for extraction in the

Central Jail Factory, Central No. 2 Tihar, New Delhi (as shown in Annexure

“A” annexed hereto) will be received in the TENDER BOX kept at the Gate of

the Prisons Headquarters, Near Lajwanti Garden Chouk, New Delhi on

24/03/2008 till 11:00 A.M. and will be opened on the same day at 11:30 A.M.

in the room of the D.G. (Prisons) Headquarters, Tihar, New Delhi. All

TENDERS must be deposited in the TENDER BOX under SEALED COVER

marked as “TENDER FOR MUSTARD SEEDS” and be addressed to the

D.G.(Prisons), marked for financial bid as per Performa attached with the

tender Box form as Annexure”A”. Samples of the Mustard Seeds be deposited

in strong sealed cover signed and stamped with the seal of the firm on the

envelopes and be addressed top the D.G.(Prisons), Prisons Headquarters,

Tihar, New Delhi. Samples be deposited in strong sealed cover with

removable tag/sticker with the signature and seal of the sample envelopes.

2. Each Tender must be accompanied by Earnest Money Deposited (E.M.D.)

for an amount of Rs. 3.0 Lac (Rupees Three Lac Only). This amount should

be in the form of a Bank Draft/FDR from a scheduled bank in favour of the

D.D.O., Central Jail Tihar, New Delhi.

3. The form of tender should be filed in by the TENDERER showing the

conditions of supply along with the specification including schedule on rates,

both in words and figures should be mentioned.

Tenderer should clearly mention whether the prices quoted are inclusive of

VAT and other charges etc. In the absence no claim at a later stage will be

entertained.

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4. There should be no overwriting or amendment in the rates tendered and the rates

tendered should be signed by the Tenderer with the Seal of the tenderer appended to

it.

5. The D.G. (Prisons), Delhi does not bind himself to accept the lowest or any Tenderer

and reserve the right to accept a Tender in whole or in part, e.g. with respect to the

article quoted by the Tenderer in Annexure – “A” or in respect of any articles as he

may so decide. On acceptance of the Tender of the tenderer it will become a

Contract after completing the Codal Formalities and the tenderer shall be bound to

sign the AGREEMENT at Annexure – “B” which will be signed by the tenderer within

ten days of the acceptance of the Tender. Income Tax & VAT clearance certificate in

respect the firm or the contractor himself should also be appended with the tender.

6. In case of similarity of rates, preference will be given to who manufacture/agriculture

the product/better performance guarantee for future of the product.


“CONTRACTOR” and shall deposit the amount of security at the rates mentioned

below as the case may be, based on the contractor accepted within 10 days of the

date of acceptance of the tender.

a. 10% of the amount of the Contract up to a contract of Rs. 10,00,000/-

(Rupees Ten Lac. Only).

Above the contract of Rs. 10, 00, 000/- (Rupees Ten Lac Only) the security

amount will 5% of balance amount of contract. However, the contractor shall

deposit security amount Rs. 1, 00, 0000/- (Rupees One Lac Only) plus 5% of

balance amount of contract (after crossing Rs. Rs. 10, 00, 000/-).

b. The payment will be made to suppliers within 30 days after receipt of the bill.

8.

a. If the contractor fails to complete the supplies by the specific date, hour and

place, a penalty of 10% of the total amount contracted, shall be liable to be

paid each month or a part thereof, by which the supplies delayed subject to

the maximum of security deposited by the contractor or the amount of risk

purchase which ever is higher.

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b. If the contractor fails to complete the supply of the items in full or in parts by

the specified date and does not make any supply even thereafter, the entire

amount of security will be forfeited and thereafter it shall be the discretion of

the D.G. (P) or his representative to purchase the items from the open market

..3..

or get the rest of the contract completed by any person or firm and the

contractor shall be liable to pay the differences in price, if any. The penalty

amount so imposed will be deducted from his pending bills/payments and the

balance amount, if any, will be adjusted against the security amount.

c. In case of any dispute regarding imposition of forfeiture of security due to

late/non-supply, the decision of the D.G.(P) shall be final and binding on the

contractor.

9. Quantities of each item shown in Annexure – “A” are approx requirement and

can be increased or decreased by 50% at any stage till the delivery of

consignment is complete depending upon the actual requirement of the Jail

department.

10. The contractor shall supply Mustard Seeds with an oil yield of not less than

33% after four rounds of expelling.

11. In the event the oil yield is less than 33%, the difference of amount whatever

be ascertained after due calculation shall be deducted forthwith from the bill

supplied by the tenderer.

12. The loading and unloading of the article including requisite labourer shall

entirely be the responsibility of the tenderer.

13. The contractor shall supply the article of the best quality mustard seeds

according to the specification sample deposited along with / stated in tender.

The sample from the supplied seeds will be expelled before the committee,

approved by the D.G.(Prisons), in the presence of supplier or his

representative to examine the oil yield for the every lot of mustard seeds. In

case of oil yield from the seeds less than 33% of the sample, the difference

amount will be deducted from the bill of the concerned lot.

14. The supply will be made whenever it is required in the presence of the

Assistant Supervisor (Factory) or any other person(s) deputed by the

D.G.(Prisons) and the Contractor or any of his authorized agents, whose

name shall be made known to D.G. (Prisons), shall be responsible for keeping

proper account of the supply.

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15. If the D.G.(P) or any person deputed by him deems it necessary to change

any article on its being found to be defective or inferior quality it should/shall

be replaced by the contractor within 3 days at this cost and time to prevent

inconvenience.

16. The bills so submitted by the firm/contractors in the Superintendent, Central

Jail No. 2, Tihar office will be scrutinized/verified and thereafter will be

submitted to the PAO concerned, for presentation of the bills to D.I.G.(P)

office. However, if any amount of the bills is found by Audit Officer to have

been over paid, the amount found over paid shall be refunded by the

firm/contractors.


period may be extended up to 30-06-2009 at the same rate, subject to

approval of DG(Prisons) .

18. The Contractor will be deemed to have satisfied himself of all matters

effecting to delivery of the supplies. No extra charges, misconstruction of the

terms and conditions of agreement or otherwise will be allowed.


order to judge the suitability and the capacity to any particular firm/contractor

and decision to enter into contract or otherwise would rest with the D.G.(P)

finally. It will also be the discretion of D.G.(P) to award contract of any item to

more than 1 or 2 firms in case it is necessary in the jail.


period of six months from date of completion of supplies as a safeguard

against any defect or lack of quality appearing in the articles supplied within

this period and will be returned to contractor on his furnishing the usual no

demand certificate.

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21. Supplies in numbers and net weight of all items shall be accepted and no

bardanas will be returned to the contractor.

22. An agreement (copy enclosed at Annexure – B) on a stamp paper shall have

to be executed by the tenderer at his own expense in the event of tender

being within 10 days of the date of acceptance of tender and before the

supply order is placed to him and incase delay in entering the agreement,

D.G.(P) reserves the right to subject the same and award the same to some

other Tenderer(s).

23. Whenever it is deemed fit accordingly we will send the samples to the

authorized laboratory and the supply thereafter should confirm to the said

sample as per report. The lab cost will be borne by the concerned supplier.

24. The acceptance of items and conditions of the tender are to be signed by

tenderer in the prescribed form at the end of the items and conditions and

have to be submitted along with the tender. Tender received without the

above acceptance shall be out rightly rejected.

25. If the tenderer (whose tender is accepted) fails to deposit the security

prescribed in column 7 or fails to sign the agreement at Annexure – “B” or fails

to supply the required quantity and articles within 10 days of the acceptance

of the tenderer, the Earnest Money Deposited by the tender shall be forfeited

to the President of India.

26. All litigation shall be having jurisdiction of Delhi Courts only.

27. D.G.(P) can appoint an Arbitrator to resolve any issue.


received after due date and specified time will also be rejected.

29. The payments of the bills will be made within 30 days of receiving the bills.

..6..

30. The wastages viz. dust & ruined seeds etc. will be deducted from the supplied

seeds and thereafter total weight will be counted.

All the above conditions (Serial No. 1 to 30) are accepted by me/us call to

Deposit/Fixed Deposited.

Deposited Receipt Amounting To Rs._________________ Rupees

_________________________________________________________ only)

Bearing No._________ Dated ____________ Drawn on (Name of the Bank &

Branch) __________________________________ for the items mentioned in

Appendix – “A” is attached.


Witness:

Address (1) ______________________

__________________________

__________________________

(2) ______________________

Address __________________________

__________________________

VIVEK KUMAR TRIPATHI SUPERINTENDENT OF PRISONS


ANNEXURE “A”

ANNUAL DEMAND FOR THE MUSTARD SEEDS REQUIRED FOR THE CHEMICAL SECTION DURING THE FINANCIAL YEAR 2008-2009

EMD Rs. 3,00,000.00

Ser. No.

Name of Item

Specification Quantity (Approx)

Rate Remarks

1. Mustard Seeds

Oil yield must be minimum 33% after four rounds of expelling of Mustard Seeds

5000 Quintals

Only single rate to be quoted

Note: Samples be deposited in strong sealed cover with removable tag/sticker with

the signature and seal of the sample envelopes. The sample should be a maximum of 2 Kgs.

SIGN AND SEAL OF TENDERER

ANNEXURE – “B”

A G R E E M E N T

An agreement made this _________________ day of __________________________ between M/s ___________________________________________________________________________ (hereinafter called the “Contractor” which expression shall, unless excluded by or repugnant to the context, be deemed to include his/their heirs, executors, administrators, successors and assignees) of the One Part and the Lt. Governor, Delhi (hereinafter called the “Jail Department which expression shall, unless excluded by or repugnant to the context, be deemed to include his successors in office and assignees) of the Other Part. Whereas the Jail Department has invited tenders for the supply for the Factory Items to Central Jail No. 2, Factory, Tihar, New Delhi and whereas the Contractor submitted the tender which was accepted by the Jail Department. And whereas the Contractor, at the request of the Jail Department has agreed to supply the items as detailed in the Schedule (Annexure) (hereinafter called “the said Schedule”) at the rates specified against each on the terms and condition hereinafter appearing. NOW THOSE PRESENT WITNESSES AND THE PARTIES HERE TO HEREBY AGREE AS FOLLOWS:

1. That the Contractor has agreed to supply the prescribed standard articles

as mentioned in the schedule.

1. That this agreement shall be valid up to 31st March, 2009 or it’s extended period with mutual consent.

2. That the contractor shall deposit with this Agreement with a Sum of Rs. ______________ (Rupees ___________________________ only) in a scheduled Bank as security money duly placed in favour of D.D.O., Central Jail No. 2, Tihar, New Delhi in the prescribed period.


a) 10% of the total amount of the Contract up to a contract of Rs. 10,00,000/- (Rupees Ten Lacs Only).

Above the contract of Rs. 10, 00, 000/- (Rupees Ten Lac Only) the security amount will 5% of balance amount of contract. However, the contractor shall deposit security amount Rs. 1, 00, 0000/- (Rupees One Lac Only) plus 5% of balance amount of contract (after crossing Rs. Rs. 10, 00, 000/-).

b) The payment will be made to suppliers within 30 days after receipt of the bill.


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..3..

13. The Jail Authorities reserve the right to requisition the material in part or full or as per the schedule and may not requisition any material in case there is no demand. The Transport Cost will be borne by the supplier and it is based on FOR at Factory which is located with in the Central Jail No. 2, Tihar.



16. The requirement and supply order will be made throughout the year from time to time depending upon storage facilities, safety measures, movement of vehicles, demand of the factory items, etc. Quantity to be supplied will also be intimated from time to time for the Financial Year and also for any other period agreed in the agreement beyond March 2009.








..4..




27. Quantities of each item shown in Annexure ‘A’ are approx requirement and can be increased or decreased by 50% at any stage till the delivery of consignment is complete depending upon the actual requirement of the Jail department.



There will be no objection to any such appointment that the arbitrator so appointed is a Jail Department Servant. The award of the arbitrator so appointed shall be final and binding on the Contractor. IN WITNESS WHEREOF, the parties hereby have signed this Agreement Deed

on this __________ day of ____________________ herein above mentioned.


____________________ of M/s

__________________________


WITNESSES:

1. ________________________________________________

2. ________________________________________________


T. R. No. : __________ Price : Rs. 500/-

Dated : __________ (Non-refundable)

UNDERTAKING


1. The undersigned certifies that I have gone through the terms and conditions

enclosed with the tender and undertake to comply with them. The rates quoted by me/us are valid to and binding on me/us for acceptance for the period w.e.f. ___________ to ___________.

2. I/We, the undersigned hereby bind myself/ourselves to Lt. Governor Delhi to supply the article(s) mentioned in the Annexure – “A” to Central Jail Factory, Tihar during the period under contract commencing from __________ to _________.









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Place : _______________

Date : ________________

SIGNATURE, NAME &


T. R. No. : __________

Dated : __________

THE SUPPLIER MUST ATTACH THE FOLLOWING DOCUMENTS/ CERTIFICATES ALONG WITH THE TENDER FORM

1. Certificate of Sales Tax/VAT Registration (Attested Copy)

2. Certificate of Clearance of Income Tax/PAN (Attested Copy)





6. The demand draft of application fees be attached with the tender form, in

case the tender form is downloaded from the web.

7. TIN No. ______________________________________ .

8. PAN Number __________________________________



T. R. NO.:____________ Price: Rs. 500/- (Non-Refundable)

Dated: _______________


No. F.6/CJ-2/FACTORY/2008-09/______ Dated: ____/___/2008 TERMS AND CONDITIONS OF THE OPEN TENDER FOR ITEMS REQUIRED FOR THE MANUFACTURING OF PHENYL, IN THE CHEMICAL UNIT OF JAIL FACTORY IN CENTRAL JAIL NO. 2, TIHAR, NEW DELHI DURING THE FINANCIAL YEAR 2008-2009

1. Sealed tenders for the purchase of items required for the manufacturing of

Phenyl, in the Chemical Unit of Central Jail Factory, Central No. 2 Tihar, New

Delhi (as shown in Annexure “A” annexed hereto) will be received in the

TENDER BOX kept at the Gate of the Prisons Headquarters, Near Lajwanti

Garden Chouk, New Delhi on 24/03/2008 till 11:00 A.M. and will be opened

on the same day at 11:30 A.M. in the room of the D.G. (Prisons)

Headquarters, Tihar, New Delhi. All TENDERS must be deposited in the

TENDER BOX under SEALED COVER marked as “TENDER FOR RAW

MATERIALS FOR PHENYL” and be addressed to the D.G.(Prisons), marked

for financial bid as per Performa attached with the tender Box form as

Annexure “A”. Samples of the Items as annexed be deposited in strong

sealed cover signed and stamped with the seal of the firm on the envelopes

and be addressed top the D.G.(Prisons), Prisons Headquarters, Tihar, New

Delhi. Samples be deposited in strong sealed cover with removable

tag/sticker with the signature and seal of the sample envelopes.

2. Each Tender must be accompanied by Earnest Money Deposited (E.M.D.)

for an amount of Rs. 20,000/- (Rupees Twenty thousand Only). This amount

should be in the form of a Bank Draft/FDR from a scheduled bank in favour of

the D.D.O., Central Jail Tihar, New Delhi.

3. The form of tender should be filed in by the TENDERER showing the

conditions of supply along with the specification including schedule on rates,

both in words and figures should be mentioned.

Tenderer should clearly mention whether the prices quoted are inclusive of

VAT and other charges etc. In the absence no claim at a later stage will be

entertained.

..2..

4. There should be no overwriting or amendment in the rates tendered and the

rates tendered should be signed by the Tenderer with the Seal of the tenderer

appended to it.

5. The D.G. (Prisons), Delhi does not bind himself to accept the lowest or any

Tenderer and reserve the right to accept a Tender in whole or in part, e.g. with

respect to the article quoted by the Tenderer in Annexure – “A” or in respect

of any articles as he may so decide. On acceptance of the Tender of the

tenderer it will become a Contract after completing the Codal Formalities and

the tenderer shall be bound to sign the AGREEMENT at Annexure – “B”

which will be signed by the tenderer within ten days of the acceptance of the

Tender. Income Tax & VAT clearance certificate in respect the firm or the

contractor himself should also be appended with the tender.

6. In case of similarity of rates, preference will be given to who

manufacture/agriculture the product/better performance guarantee for future

of the product.


“CONTRACTOR” and shall deposit the amount of security at the rates

mentioned below as the case may be, based on the contractor accepted

within 10 days of the date of acceptance of the tender.

a. 10% of the amount of the Contract up to a contract of Rs. 10,00,000/-

(Rupees Ten Lac. Only).

Above the contract of Rs. 10, 00, 000/- (Rupees Ten Lac Only) the

security amount will 5% of balance amount of contract. However, the

contractor shall deposit security amount Rs. 1, 00, 0000/- (Rupees One

Lac Only) plus 5% of balance amount of contract (after crossing Rs. Rs.

10, 00, 000/-).

b. The payment will be made to suppliers within 30 days after receipt of

the bill.

8.

a. If the contractor fails to complete the supplies by the specific date, hour and place, a penalty of 10% of the total amount contracted, shall be liable to be paid each month or a part thereof, by which the supplies delayed subject to the maximum of security deposited by the contractor or the amount of risk purchase which ever is higher.

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b. If the contractor fails to complete the supply of the items in full or in parts by

the specified date and does not make any supply even thereafter, the entire

amount of security will be forfeited and thereafter it shall be the discretion of

the D.G. (P) or his representative to purchase the items from the open market

or get the rest of the contract completed by any person or firm and the

contractor shall be liable to pay the differences in price, if any. The penalty

amount so imposed will be deducted from his pending bills/payments and the

balance amount, if any, will be adjusted against the security amount.

c. In case of any dispute regarding imposition of forfeiture of security due to

late/non-supply, the decision of the D.G.(P) shall be final and binding on the

contractor.

9. Quantities of each item shown in Annexure – “A” are approx requirement and

can be increased or decreased by 50% at any stage till the delivery of

consignment is complete depending upon the actual requirement of the Jail

department.

10. The loading and unloading of the article including requisite labourer shall

entirely be the responsibility of the tenderer.

11. The contractor shall supply the article of the best quality mustard seeds

according to the specification sample deposited along with / stated in tender.

The sample from the supplied seeds will be expelled before the committee,

approved by the D.G.(Prisons), in the presence of supplier or his

representative to examine the oil yield for the every lot of mustard seeds. In

case of oil yield from the seeds less than 33% of the sample, the difference

amount will be deducted from the bill of the concerned lot.

12. The supply will be made whenever it is required in the presence of the

Assistant Supervisor (Factory) or any other person(s) deputed by the

D.G.(Prisons) and the Contractor or any of his authorized agents, whose

name shall be made known to D.G. (Prisons), shall be responsible for keeping

proper account of the supply.

13. If the D.G.(P) or any person deputed by him deems it necessary to change

any article on its being found to be defective or inferior quality it should/shall

be replaced by the contractor within 3 days at this cost and time to prevent

inconvenience.

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14. The bills so submitted by the firm/contractors in the Superintendent, Central

Jail No. 2, Tihar office will be scrutinized/verified and thereafter will be

submitted to the PAO concerned, for presentation of the bills to D.I.G.(P)

office. However, if any amount of the bills is found by Audit Officer to have

been over paid, the amount found over paid shall be refunded by the

firm/contractors.


period may be extended up to 30-06-2009 at the same rate, subject to

approval of DG(Prisons).

16. The Contractor will be deemed to have satisfied himself of all matters

effecting to delivery of the supplies. No extra charges, misconstruction of the

terms and conditions of agreement or otherwise will be allowed.


order to judge the suitability and the capacity to any particular firm/contractor

and decision to enter into contract or otherwise would rest with the D.G.(P)

finally. It will also be the discretion of D.G.(P) to award contract of any item to

more than 1 or 2 firms in case it is necessary in the jail.


period of six months from date of completion of supplies as a safeguard

against any defect or lack of quality appearing in the articles supplied within

this period and will be returned to contractor on his furnishing the usual no

demand certificate.

19. Supplies in numbers and net weight of all items shall be accepted and no

bardanas will be returned to the contractor.

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20. An agreement (copy enclosed at Annexure – B) on a stamp paper shall have

to be executed by the tenderer at his own expense in the event of tender

being within 10 days of the date of acceptance of tender and before the

supply order is placed to him and incase delay in entering the agreement,

D.G.(P) reserves the right to subject the same and award the same to some

other Tenderer(s).

21. Whenever it is deemed fit accordingly we will send the samples to the

authorized laboratory and the supply thereafter should confirm to the said

sample as per report. The lab cost will be borne by the concerned supplier.

22. The acceptance of items and conditions of the tender are to be signed by

tenderer in the prescribed form at the end of the items and conditions and

have to be submitted along with the tender. Tender received without the

above acceptance shall be out rightly rejected.

23. If the tenderer (whose tender is accepted) fails to deposit the security

prescribed in column 7 or fails to sign the agreement at Annexure – “B” or fails

to supply the required quantity and articles within 10 days of the acceptance

of the tenderer, the Earnest Money Deposited by the tender shall be forfeited

to the President of India.

24. All litigation shall be having jurisdiction of Delhi Courts only.

25. D.G.(P) can appoint an Arbitrator to resolve any issue.


received after due date and specified time will also be rejected.

27. The payments of the bills will be made within 30 days of receiving the bills. All the above conditions (Serial No. 1 to 27) are accepted by me/us call to Deposit/Fixed Deposited.

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Deposited Receipt Amounting To Rs._________________ Rupees _________________________________________________________ only) Bearing No._________ Dated ____________ Drawn on (Name of the Bank & Branch) __________________________________ for the items mentioned in Appendix – “A” is attached.


Witness:

Address (1) ______________________

__________________________

__________________________

(2) ______________________

Address __________________________

__________________________

VIVEK KUMAR TRIPATHI SUPERINTENDENT OF PRISONS

Central Jail No. 2,Tihar, New Delhi

ANNEXURE “A”

ANNUAL DEMAND FOR THE ITEMS REQUIRED FOR MANUFACTURING OF PHENYLE FOR THE CHEMICAL SECTION DURING THE FINANCIAL YEAR

2008-2009

“GROUP – A” E.M.D. Rs. 20,000/- Sl. No.


QTY. REMARKS.

SINGLE RATES TO BE QUOTED

BY THE TENDERER

1. ROSIN (BORZA) With Packing

5000 Kgs. 5 Kgs. of Sample Required

2. CROZET OIL, With Packing


3. Crystal Oil, With Packing


4. Caustic Soda , With Packing


5.

5 liter’s Plastic Can, White, Food grade quality with Lid & Handle attached with body of the Can. Weight approx. 220 Gms each.

2000 nos. Sample required.

Note: Samples be deposited in strong sealed cover with removable tag/sticker with the signature and seal of the sample envelopes. The sample should be a maximum of 2 Kgs.

SIGN AND SEAL OF TENDERER

ANNEXURE – “B”

A G R E E M E N T

An agreement made this _________________ day of __________________________ between M/s ___________________________________________________________________________ (hereinafter called the “Contractor” which expression shall, unless excluded by or repugnant to the context, be deemed to include his/their heirs, executors, administrators, successors and assignees) of the One Part and the Lt. Governor, Delhi (hereinafter called the “Jail Department which expression shall, unless excluded by or repugnant to the context, be deemed to include his successors in office and assignees) of the Other Part. Whereas the Jail Department has invited tenders for the supply for the Factory Items to Central Jail No. 2, Factory, Tihar, New Delhi and whereas the Contractor submitted the tender which was accepted by the Jail Department. And whereas the Contractor, at the request of the Jail Department has agreed to supply the items as detailed in the Schedule (Annexure) (hereinafter called “the said Schedule”) at the rates specified against each on the terms and condition hereinafter appearing. NOW THOSE PRESENT WITNESSES AND THE PARTIES HERE TO HEREBY AGREE AS FOLLOWS:

1. That the Contractor has agreed to supply the prescribed standard articles

as mentioned in the schedule.

1. That this agreement shall be valid up to 31st March, 2009 or it’s extended period with mutual consent.

2. That the contractor shall deposit with this Agreement with a Sum of Rs. ______________ (Rupees ___________________________ only) in a scheduled Bank as security money duly placed in favour of D.D.O., Central Jail No. 2, Tihar, New Delhi in the prescribed period.


a. 10% of the total amount of the Contract up to a contract of Rs. 10,00,000/- (Rupees Ten Lacs Only).

Above the contract of Rs. 10, 00, 000/- (Rupees Ten Lac Only) the security amount will 5% of balance amount of contract. However, the contractor shall deposit security amount Rs. 1, 00, 0000/- (Rupees One Lac Only) plus 5% of balance amount of contract (after crossing Rs. Rs. 10, 00, 000/-).

b. The payment will be made to suppliers within 30 days after receipt of the bill.


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13. The Jail Authorities reserve the right to requisition the material in part or full or as per the schedule and may not requisition any material in case

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there is no demand. The Transport Cost will be borne by the supplier and

it is based on FOR at Factory which is located with in the Central Jail No.

2, Tihar.



16. The requirement and supply order will be made throughout the year from time to time depending upon storage facilities, safety measures, movement of vehicles, demand of the factory items, etc. Quantity to be supplied will also be intimated from time to time for the Financial Year and also for any other period agreed in the agreement beyond March 2009.








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27. Quantities of each item shown in Annexure ‘A’ are approx requirement and can be increased or decreased by 50% at any stage till the delivery of consignment is complete depending upon the actual requirement of the Jail department.



There will be no objection to any such appointment that the arbitrator so appointed is a Jail Department Servant. The award of the arbitrator so appointed shall be final and binding on the Contractor. IN WITNESS WHEREOF, the parties hereby have signed this Agreement Deed

on this __________ day of ____________________ herein above mentioned.


____________________ of M/s

__________________________


WITNESSES:

3. ________________________________________________

4. ________________________________________________


T. R. No. :__________ Price : Rs. 500/-

Dated : __________ (Non-refundable)

UNDERTAKING


15. The undersigned certifies that I have gone through the terms and conditions

enclosed with the tender and undertake to comply with them. The rates quoted by me/us are valid to and binding on me/us for acceptance for the period w.e.f. ___________ to ___________.

16. I/We, the undersigned hereby bind myself/ourselves to Lt. Governor Delhi to supply the article(s) mentioned in the Annexure – “A” to Central Jail Factory, Tihar during the period under contract commencing from __________ to _________.









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Place : _______________

Date : ________________

SIGNATURE, NAME &


T. R. No. : __________

Dated : __________

THE SUPPLIER MUST ATTACH THE FOLLOWING DOCUMENTS/ CERTIFICATES ALONG WITH THE TENDER FORM

1. Certificate of Sales Tax/VAT Registration (Attested Copy)

2. Certificate of Clearance of Income Tax/PAN (Attested Copy)





5. The demand draft of application fees be attached with the tender form, in

case the tender form is downloaded from the web.

6. TIN No. ______________________________________ .

7. PAN number __________________________________ .



N/-

Placed opposite is a letter addressed to the Director, Information & Publicity Govt. of

N.C.T. of Delhi, Block No.-9, Old Secretariat, Delhi – 110 054, for publishing the

advertisement to procure the following items against the open Tender:

1. Mustard Seeds.

2. Raw Materials for Phenyl.

3. Items for weaving unit.

The Tender for the items to be procured for the year 2008-09 is approved, by worthy

D.G.(P) which can be seen on pre-page.

The letter may please be signed to process further.

A.S.(F) D.S.(F) S.CJ-2.

Documents

OFFICE OF THE SUPERINTENDENT: CENTRAL JAIL NO.-2 TIHAR ...delhigovt.nic.in/upload/003-2008-00010.pdf · 7. Quantities of each item shown in Annexures are approx requirement and can