ARMSAghin Roadways Management System
Web: http://arms.teamthai.in:88/Login.aspx
LOGIN1. Enter to site
http://arms.teamthai.in:88/Login.aspx2. Login with user name and
password 3. Select branch
ARMS HOME SCREEN
Real time, on date branch tonnage
MENU
• HOME – Inter user Messaging, user creation editing and role control options
• LOGISTICS– Live trips status, all trip related and logistic data entry, truck, drivers details and
reports
• FINANCE – All accounting and financial aspect- data entry, reports and freight bill
generation etc.
• WORKSHOP– Workshop related- repaire and maintenance, job card and work follow-up etc.
• INVENTORY – Store management- Fuel and other inventory receipt to issue details recording
and stock report etc.
HOME
• MESSAGE CENTRE– Message to all ARMS users– To communicate between ARMS users– Message received to user will blink as a notification
at top of home screen– To send a messageHOME>> MESSAGE CENTRE>> Compose >> [edit title and message body] >> Send
HOME • USERS
– List all ARMS users– Add new arms users– Edit user control;
• Name, password, branches, Role etc..
• MANAGE ROLES– Role it’s a pre-defined control for Users,
• Current Roles are: Accounts Manager, Supper User, Administrator, Accounts Officer, Branch Manager, Branch, Logistic Executive, Accounts Executive, Follow-up, Guest
– It can be edited and Managed from Manage Roles option (this options are controlled to HO Admin and Accounts manager)
• HOME BRANCH– To Displays and edit branch details like;
• Branch name, branch address, Default consignor etc..
• LOG OUT– To sign the logged user
LOGISTICS• MANAGE TRIPS
– A window to follow and update live status of trip events and trucks position
– Time sheet in ARMS;• Trip Begin, loading, dispatch, unloading,
return, return load if any, arrived office, enter workshop if any etc.
– Perfect and real time updating and reporting trucks position
– Trip Begins by;Logistic>>Manage Trips>>Standing >>[click empty truck to show red start new trip option]>> Start new trip
After clicking ‘Start New Trip’ this page appears
Truck number, Driver, Date, Time, KM reading are the details that system automatically shows for Submit and start new trip
LOGISTICS
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ARS Standard Operation cycle and ARMS Logistic event cycle
LOGISTICS • OLD TRIPS – Shows old trips in a particular time period
• Trip Number, Truck, Trip Date, Driver, Operation area etc. are listed
– we can check following by clicking Trip number;• old trip event history,• settlement• Fuel issue and mileage • Consignments allotted in the trip
LOGISTICS• MANAGE CONSIGNMENT
– It contains • Create GC• Consignees: parties details• Places : SPOs and destination places
– Create GC by;LOGISTICS>>MANAGE CONSIGNMENT>>CREATE GC– GC is created after load allotted to Trucks from Factory and ICL invoice given– Enter following details ;
• Invoice Number and Date• Consignor• Consignee• Content and Tonnage• Freight and Type of party
– Print GC for transportation
LOGISTICS • REPORTS– To get all logistic related reports;• GENERAL REPORT: Trip/Truck/operation Summery,
Consignment details, Halt status details etc.• TRUCK STATUS: Detailed Truck status report of total
trucks in each events ( expanded Status report of MANAGE TRIP menu)• TONNAGE REPORT: to get tonnage operation details
of a particular date • SPO-WISE TRUCKS: current date status of trucks send
to varios SPO’s • CHARTS: comparison charts ARS operations of
branches
LOGISTICS- GENERATE REPORTS• Trip Summery:
– To get general trip summery of a particular period,
– table contains; • Operation [area of op]• Trip Date• Trip Number• Truck• Driver• Supplier• Quantity• Destination• Freight• Sys km• Run km• Fuel• Mileage
• Trip Summary SPO:– To get SPO wise filtered
trip summery – Table contains
• Operation• Destination• Trip Number• Truck• Driver• Quantity• Trip Date• Freight• Syskm• Runkm• Fuel• Mileage
LOGISTICS- GENERATE REPORTS• Truck Performance:
• Truck wise Summery for a period
• Table contains;– Truck Type– Trucks– Destination– Trip– Date– Trip Number– Quantity– Syskm– Runkm– Fuel– Mileage– Driver– Supplier
• Trip Status:– Display old/settled
trips – Table contains
» Operation» Trip Date» Trip Number» Truck» Quantity» Fuel» Fueled MT» Fuel Date» Expenses» Settled MT» Batta Date
LOGISTICS- GENERATE REPORTS• Consignment :
– To show trips summery as per type of consignment/ type of party wise, like;• Public party• Stock Transfer• Smokiest• Donation
• Halt Report– it shows total time record of all trips by halt timing in each
point, – Table contains;
• Trip Date• op Area Name• trip Number• Truck• driver Name• Quantity
• destination • Name• Distance• Loading In• Loading Out• SPO
• Unloading In• Unloading Out
FINANCE • Chart of accounts:– Displays total Accounts heads and ledgers – For Create New ledgers – Edit Existing ledger name and details – Set/choose applicable branches for each ledger (Edit and branch options are limited to some users only)
We can list/display ledgers by drop down list
Create new Ledger from right side box by giving;• Account Name• Account Group• Default Cash book• Account ID (Automatic)
FINANCE• Data Entry Forms:– For accounting voucher entry – We can post all accounting entries except normal
trip settlement entries – Classified in to 4;
1. Cash Transactions (For Cash receipt and payment entries)
2. Bank Transactions (For Bank entries, as receipt and payment)
3. Journals (for all other accounting entries as journal)
4. Mamool Entries (For simply posting Mamool entries of Total trips by one click)
FINANCE
1. Enter/Select Date2. Select mode;
– Payment– Receipt
3. We don’t need to select Cash Account(each ledger have a default Cash Account while creating ledger) for Cash entry;
there for Select only The Account to Debit/ Credit from Cash 4. Enter Amount, Reference 5. Click ‘Add’ (you can add multiple entries like this)
6. Give narration 7. Click ‘Submit’ to Save entry
CASH ENTRY FINANCE>>DATA ENTRY FORM>>CASH TRANSACTIONS
FINANCE
1. Enter/Select Date2. Select mode;
– Bank Payment– Bank Receipt
3. Enter/Select Bank Ledger/name, Enter Cheque Number & Date4. Enter/Select Multi-side Ledger
• Credit if chosen Bank Receipt • Debit if chosen Bank Payment
5. Give Amount, reference 6. Click ‘Add’
(Repeat if multiple entries )
7. Give Narration and Click ‘Submit’ to Save
BANK ENTRY FINANCE>>DATA ENTRY FORM>>BANK TRANSACTIONS
FINANCE
1. Enter/Select Date2. Select Single Side mode;
– Debit – Credit
3. Enter/Select Single side Ledger 4. Enter Multi-side ledger(s)5. Enter Amount, Reference 6. Click ‘Add’7. Give narration and Click ‘Submit’
JOURNAL ENTRY FINANCE>>DATA ENTRY FORM>>JOURNALS
Sample Multiple Journal entry - Salary payable
FINANCE
– To display ledger accounts – Display With and without narration – display multiple ledgers in a click– Edit entry by Clicking Doc No
1. Set period at top left2. Select ledger name from the list
• By manual scrolling down and select OR• search by CTR+F and type full or part of
ledger name and select
3. You can display without Narration by un-tick ‘With Narration’
4. Click ‘Fetch’
FINANCE>> REPORTS>> Accounts LedgersLEDGER DISPLAY
FINANCE
– To display Day book of a particular period– We can edit Entries from Here by Clicking Doc NO 1. Enter Period 2. Click View to view in Screen OR Export to Excel
FINANCE>> REPORTS>> DayBookDISPLAY DAY BOOK
Click to Edit entry
FINANCE
– To display Trial Balance of a particular period– We can get Opening, Current and Closing TB in a single table– To Display;
1. Set Date period2. Click ‘Fetch’
FINANCE>> REPORTS>> Trial Balance DISPLAY TB
We Can Export TB in to Excel, PDF, Word by Clicking ‘Save icon’ at top
FINANCE FINANCE>> REPORTS>> Bank ReconciliationBRS
• We can do Bank Reconciliation in ARMS
1. Open BRS window2. Set period3. Choose ‘Un-reconciled only’ for
display un reconciled entries only
4. Select Bank/ledger5. Click ‘Fetch’6. Enter ‘CLEARED DATE’ of each
transaction 7. Click ‘Update’ at top right corner
to save
THANK YOU…By Niyas
T.K