ADMINISTRATION-HEADKRAs-KEY RESPOSIBILITY AREA

HUMAN RESOURCE

GENERAL ADMINISTRATION

UTILITY BUILDING

STATUTORY COMPLIANCE

LOGISTICS

ADMINISTRATION-HEADKPIs-KEY PERFORMANCE INDICATOR

OVER-HEAD EXPENSE

MAN-POWER SUSTAINABILITY

STATUTORY COMPLIACERECOVERY OF INVESTMENT

ADMINISTRATION-HEADLOGISTICS

Consistent follow-up with suppliers for timely receipt of material as per MPP

Receipt of Monthly Procurement Plan along with Supplier’s PO

Ensuring Incoming QC Report and MRN from Stores Over-seeing Rejection note to follow-up for replacement of Rejected Material

Arranging Replacement material from Suppliers

Receipt of Monthly Dispatch Plan

Negotiating and Making Rate Contract with Transporter for specific Destinations as per MDP

Arranging Final QC Clearance Documents of FG from QC Department

Arranging Packing List of FG from Production Department

Incoming material entry in Register at Security Gate

Out-Going Material Entry in Register at Security Gate

Arranging Invoice & NRGP/RGP from Accounts Department

Arranging MRN from Customer

ADMINISTRATION-HEADSTATUTORY COMPLAINCE

Periodic Compliance & Display of Factory Establishment Act, ESI, EPF, Sales Tax & Excise Registration Certificates at Office Reception Area

Preparing & Display of Company Vision at Office & Shop Floor Area

Preparing & Display of Quality Policy at Office & Shop floor Area

Preparing & Display of Fire Fighting Instructions at Office & Shop floor Area

Preparing & Display of Hazardous & Personnel Safety Instructions at Office & Shop floor Area

Arranging & Display of SOPs of Plant Machineries and Manufacturing Processes at Shop Floor Area

Periodic Compliance & Un-interrupted Operation of Essential practices applicable in plant like Fire Fighting System, Effluent Treatment System, Sewerage System, Pollution Control System & Rain Harvesting System

ADMINISTRATION-HEADHR POLICIES

Preparing Department-wise Establishment Chart of Organization

Defining Reporting Systems

Defining National Holiday List and EL/CL /SL/ Short Leave & Gate-Pass Policy

Preparing list & Individual File of Managers, Staff and Workers with Permanent Address, Contact Details, References ,Salary Break-up and facility provided by the organization

Establishing Card Punching /Thumb Impression System along with automated Salary/OT calculation Software

Establishing Company Foundation Day CeremonyEstablishing Monthly Highest Attendance Employee, Best Employee (Departmental) AwardBest Implemented Suggestion(KAIZAN) Award

Defining individual Role & Responsibilities towards Organization

Arranging Monthly Training Program for improvising Technical, Work Culture, Safety, Product USP & Individual Ethics KnowledgeOver-seeing Requisition of Manpower, Screening,Prelimanary Interviewing , Appointment and Induction Systems

ADMINISTRATION-HEADADMINISTRATION

Material Inward & Outward Entry in Register at Security Gate

Visitor Entry, Visitor Entry Approval, Visitor Pass at Security Gate

Specified Reception Area with Receptionist & Specified Conference Room with Projector along with Cafeteria systems

Implementing Security Officer/Guard in Uniform and Gradually Workers Uniform

Providing Monthly Suggestion & Complaint Box in Office & Shop Floor Area

Table Bell in each office Cabin with Specific Attendant

Identification boards on each Sitting and Working Area

House Keeping Procedure in Office, Shop Floor and Consistent Gardening of Plant Premises

Specified Tea & Lunch Area within the Plant along with RO/Cooled Drinking Water Provision at Maximum Reachable Points

Arranging Stationary, House Keeping, Cafeteria Material & First-Aid Material

Establishing 24X7 Surveillance on Plant activities by providing CCTV Camera & un-interrupted connectivity of organization through WI-FI & Intercom

ADMINISTRATION-HEADBUILDING

Defining & Identification of Specific Areas for Un-Loading, Storage of Raw Material, Production, QC, FG, Loading & Dispatch activities

Defining & Identification of Specific Area for Process Wastage, Daily Disposals & Garden

Arranging Consistent Clearance of Wastage from Shop Floor & Waste-Yard & Over-Seeing, Exploring and Establishing Re-Cycling of Process Wastage within the Plant Premises Defining & Establishing Product Demo Console in Premises

Arranging Renovation of Plant, Office & Plant Premises for Maximize Space Utilization

EPU Floor Coating on Production Shop Floor, Testing Area & FG Area

Defining & Identification of Parking Area for Material Vehicles, Cars, Bikes & Cycles

Allocating, Arranging & Establishing of Company Glow-Sign Boards at Plant Gate and Main Directional Points in Local Area

Defining & Arranging Rate Contracts with Service Contractors of Civil Construction/Renovation, White Washing, Painting, Plumbing ,Fabrication & Electrical Wiring

ADMINISTRATION-HEADUTILITIES

Ensuring Periodical Preventive Maintenance Service as per OEM Guideline.

Ensuring all Electrical, Mechanical, Plumbing, Utility Equipment, Machines , Transformer, Generator,33KV /11KV HT Panel, LT Panel, Cables, Wiring,UPS, Fire-Fighting, ETP, STP, Air-Conditioning, Pumps, Motors, Ventilation are to run uninterruptedly

Negotiating and arranging AMC of equipment for Quick Response and Resolution of breakdowns

Periodic Renewal of Annual Maintenance Contracts

Over-seeing & Evaluation performance of major equipment for cost-effective-ness

Re-engineering of Electrical system with best ROI for Energy Savings

System up gradation with Best ROI for cost Savings

Prepared,Proposed & Presented By:PRAVIN SHARMA