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Skills© Paradigm Publishing, Inc. 1 Skills© Paradigm Publishing, Inc. 1
Marquee Series Microsoft Excel 2016
Skills© Paradigm Publishing, Inc. 2 Skills© Paradigm Publishing, Inc. 2
SECTION 1 SKILLSAnalyzing Data Using Excel
1.1 The Excel Screen
1.1 Save a Workbook
1.1 Print a Workbook
1.2 Enter Labels and Values
1.3 Navigate a Worksheet
1.4 Use Fill Options
1.5Perform Calculations Using Formulas
CHECKPOINT 1
1.6 Use the SUM Function
1.7 Copy Formulas
1.8 Use Undo and Redo
1.9 Improve the Worksheet Appearance
1.9 Display Formulas
CHECKPOINT 2
1.10 Use the Tell Me Feature
1.10 Use the Help Feature
1.11 Preview a Worksheet
1.11 Change Page Orientation
1.11 Print a Worksheet
CHECKPOINT 3
Skills© Paradigm Publishing, Inc. 3
The Excel ScreenQuick Access Toolbar
ribbon
Name box
worksheet area
Status barsheet tab
row
active cell
tabs
Formula bardialog box launcher
Title bar
column
group
Collapse the Ribbon button
scroll box
cell pointer
horizontal scroll bar
vertical scroll bar
Skills© Paradigm Publishing, Inc. 4
Excel Screen Features
Feature Description
active cell location in the worksheet that will display typed data or that will be affected by a command
cell pointer select cells when you see this icon by clicking or dragging the mouse
Collapse the Ribbon button
click to remove the ribbon; double-click a tab to redisplay the ribbon
dialog box or task pane launcher
click the downward-pointing diagonal arrow at the bottom right in a group to open a dialog box or task pane with more options for that group
File tab displays the backstage area that contains options for working with and managing files
Skills© Paradigm Publishing, Inc. 5
Excel Screen Features…continued
Feature Description
Formula bar displays the contents stored in the active cellName box displays the active cell address or name assigned to
active cellNew sheet button click the button to insert a new worksheet in the
workbookQuick Access Toolbar contains buttons for commonly used commands that
can be executed with a single mouse clickribbon area containing the tabs with commands and buttons
divided into groups
Skills© Paradigm Publishing, Inc. 6
Excel Screen Features…continued
Feature Description
sheet tab identifies the worksheets in the workbookStatus bar displays current mode, action messages, view buttons,
and Zoom slider bartabs contains commands and buttons organized into groupsTitle bar displays workbook name followed by Microsoft Excelvertical and horizontal scroll bars
used to view various parts of the worksheet beyond the current screen
worksheet area contains cells used to create the worksheet
Skills© Paradigm Publishing, Inc. 7
Save a WorkbookTo save a workbook with a new name:1. Click the File tab.2. Click the Save As option.3. Click folder in the Save As
backstage area.4. Type the new workbook
name.5. Click Save or press Enter.
Save As dialog box
Skills© Paradigm Publishing, Inc. 8
Print a WorkbookTo print a workbook:1. Click the File tab.2. Click the Print option.3. Click the Print button.
Print button
Skills© Paradigm Publishing, Inc. 9
Enter Labels and Values A label is an entry in a cell that helps the reader relate to the
values in the corresponding column or row. A value is a number, formula, or function that can be used to
perform calculations in the worksheet.
Take a few moments to plan or sketch out the layout of a new worksheet before entering labels and values. Decide the calculations you will need to execute and how to display the data so that it will be easily understood and interpreted.
Skills© Paradigm Publishing, Inc. 10
Enter Labels and Values…continued
Cancel buttonEnter button
Entry appears in the Formula bar and in the active cell.
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Enter Labels and Values…continued
long label
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Navigate a WorksheetTo go to a specific cell:1. Click the Find &
Select button.2. Click Go To.3. Type the cell address
at the Go To dialog box.
4. Click OK.
Find & Select button
Go To dialog box
Skills© Paradigm Publishing, Inc. 13
Navigate a Worksheet…continued
Press To move to
Arrow keys one cell up, down, left, or rightCtrl + Home cell A1Ctrl + End last cell in worksheetHome beginning of rowPage Down down one screenPage Up up one screenAlt + Page Down one screen to the rightAlt + Page Up one screen to the left
Skills© Paradigm Publishing, Inc. 14
Use Fill OptionsTo use the fill handle:1. Click in cell to make the cell
active.2. Point at the fill handle. The
cell pointer changes from the large white cross to a thin black cross.
3. Click and hold down the left mouse button.
4. Drag the pointer into last cell in range.
5. Release the left mouse button.
fill handle
Skills© Paradigm Publishing, Inc. 15
Use Fill Options…continued
Auto Fill Options button
Skills© Paradigm Publishing, Inc. 16
Use Fill Options…continued
Auto Fill Options button
Skills© Paradigm Publishing, Inc. 17
Perform Calculations Using Formulas A formula is entered into a cell to perform mathematical
calculations in a worksheet. All formulas in Excel begin with the equals sign (=) as the first
character. After the equals sign, the cell addresses that contain the values
you want to calculate are entered between mathematical operators.
The mathematical operators are: + (addition) – (subtraction) * (multiplication) / (division) ^ (exponentiation)
Skills© Paradigm Publishing, Inc. 18
Perform Calculations Using Formulas…continuedTo enter a formula:1. Activate the cell in which
you want the result placed.2. Type =.3. Type the first cell address.4. Type the operator symbol.
formula
5. Type the second cell address.
6. Continue Steps 3-5 until finished.
7. Press the Enter key or click the Enter button.
Skills© Paradigm Publishing, Inc. 19
Perform Calculations Using Formulas…continuedTo enter a formula using the pointing method:1. Activate the cell in which
you want the result placed.2. Type =.3. Click in the first cell.4. Type the operator symbol.5. Click in the second cell.6. Continue Steps 3-5 until
finished.7. Press the Enter key or click
the Enter button.
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Skills© Paradigm Publishing, Inc. 20
CHECKPOINT 11) This is what the intersection of a
column with a row is called.a. fill handleb. pointerc. insertion pointd. cell
3) This is the name of the small green square that displays at the bottom right corner of the active cell.a. fill handleb. pointerc. insertion pointd. cell
2) By default, values are aligned at what edge of the column?a. leftb. rightc. topd. bottom
4) Always type this symbol before entering a formula.a. asterisk (*)b. plus sign (+)c. equals sign (=)d. minus sign (-)
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Skills© Paradigm Publishing, Inc. 21
Use the SUM FunctionTo enter the SUM function:1. Activate the cell in which you
want the result placed.2. Click the AutoSum button in the
Editing group on the Home tab.3. Press Enter, or drag to select the
correct range and press then Enter.
OR4. Drag to select the range of cells
to be summed, including the result cell.
5. Click the AutoSum button.
SUM function
SUM function
Skills© Paradigm Publishing, Inc. 22
Copy Formulas
To copy a formula:1. Activate the source cell.2. Click the Copy button.3. Select the destination
cell(s).4. Click the Paste button.
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Paste Options button
Skills© Paradigm Publishing, Inc. 23
Copy Formulas…continued
fill handle
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Use Undo and Redo Use the Undo button on the Quick Access Toolbar to reverse
the last action. Use the Redo button to restore an action that was reversed
using the Undo button. Excel stores up to 100 actions that can be undone or redone,
and you can repeat actions as many times as you need. Some actions (such as Save) cannot be reversed with Undo.
Skills© Paradigm Publishing, Inc. 25
Improve the Worksheet Appearance
Decimal places are not consistent.
Labels do not align directly over values.
Skills© Paradigm Publishing, Inc. 26
Improve the Worksheet Appearance…continuedTo format a range to the accounting number format:1. Select the range.2. Click the Accounting
Number Format button in the Number group on the Home tab.
Accounting Number Format button
Skills© Paradigm Publishing, Inc. 27
Improve the Worksheet Appearance…continuedTo align labels at the right:1. Select the range.2. Click the Align Right button in
the Alignment group on the Home tab.
3. Click in any cell to deselect the range. Align Right button
Skills© Paradigm Publishing, Inc. 28
Improve the Worksheet Appearance…continuedTo rotate text in cells:1. Select the range.2. Click the Orientation button in the
Alignment group on the Home tab.3. Select option.
Orientation button
Skills© Paradigm Publishing, Inc. 29
Display FormulasTo display formulas:1. Click the Formulas tab.2. Click the Show Formulas button in
the Formula Auditing group.
Show Formulas button
Skills© Paradigm Publishing, Inc. 30
CHECKPOINT 21) Use this built-in function to add a
range of values.a. ADD functionb. SUM functionc. TOTAL functiond. RANGE function
3) Excel uses up to how many decimal places when calculating values?a. 1b. 5c. 10d. 15
2) This is a temporary storage location used when copying.a. Clipboardb. Copyboardc. Storageboardd. Tempboard
4) This button is used to rotate text within cells.a. Orientationb. Rotatec. Angled. Text
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Skills© Paradigm Publishing, Inc. 31
Use the Tell Me Feature
To use Tell Me feature:1. Click in the Tell Me text box.2. Type search text in the Tell
Me text box.3. Point to option in the drop-
down list.
Tell Me text box
Skills© Paradigm Publishing, Inc. 32
Use the Help FeatureTo use Help with F1:1. Point to a button.2. Press the F1 function key.3. Scroll down the Help
window and click the subtitles to read the information available.
4. Close the Excel Help window.
Help subtitles
Skills© Paradigm Publishing, Inc. 33
Use the Help Feature…continued
Home
Back
Forward
Keep Help on Top
Use Large Text
Skills© Paradigm Publishing, Inc. 34
Preview a WorksheetTo preview a worksheet:1. Click the File tab.2. Click the Print option.
Pages indicator
Skills© Paradigm Publishing, Inc. 35
Change Page OrientationTo change the page orientation:1. Click the File tab.2. Click the Print option.3. Click the orientation gallery
in the Settings category.4. Click the orientation option.
Page Orientation gallery
Skills© Paradigm Publishing, Inc. 36
Print a WorksheetTo print a worksheet:1. Click the File tab.2. Click the Print option.3. Click the Print button.
Print button
Skills© Paradigm Publishing, Inc. 37
CHECKPOINT 31) Pressing this function key is one
way to access the Help window.a. F1b. F2c. F3d. F4
3) To display formulas, click the Show Formulas button on this tab.a. Formulasb. Homec. Insertd. View
2) In this orientation, the page is printed on paper taller than it is wide.a. scenicb. landscapec. portraitd. design
4) Pressing these keys will move the insertion point to cell A1.a. Alt + Page Downb. Alt + Page Upc. Ctrl + Endd. Ctrl + Home
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